Job Title

If we don’t have the right vacancy for you at the moment, please click on ‘My job Account’ and register for jobs-by-email so that you’ll be notified as soon as something suitable does come up. Main area Administration Grade Band 4 Contract 10 months (Fixed term role until 31/03/2026) Hours Part time - 30 hours per week Job ref 174-RAO-300425 Site Yorkshire Ambulance Service NHS Trust, Clinical Directorate Town Wakefield Salary £26,530 - £29,114 Pro rata Salary period Yearly Closing 13/05/2025 23:59 Interview date 22/05/2025 Job overviewAn opportunity has arisen at Yorkshire Ambulance Service NHS Trust for a dedicated individual to join the YAS Research Institute as a part time (up to 30 hours per week) Research Administration Officer within the Research and Development team. This is a fixed term role until 31/03/2026 with further extension to this being subject to securing future research funding. The role requires provision of a high-level, confidential and comprehensive administration service to key senior members in the YAS Research Institute which sits within the Clinical Directorate. Responsibilities include the management of diaries and email inboxes, processing correspondence, arranging visits and making travel arrangements. The post holder will need excellent minute taking skills and outstanding communication and organisational skills, to enable them to coordinate arrangements and manage priorities. They will be responsible for maintaining records and collating, printing and distributing papers for meetings, as well as taking minutes and coordinating meeting action logs. They will need to be self-motivated and be able to use their own initiative, whilst also being a team player. Main duties of the jobThe main duties of the role are: To manage the diaries and emails of team members and the generic research email inbox. To provide administrative support to the research team, including handling correspondence with research participants. To take a lead role in organising and administering meetings, including room bookings, taking and circulating minutes. Electronic diary management and filtering appropriate meeting requests as necessary. To act as a point of contact for external stakeholders. To prepare, organise and attend meetings, including setting dates, checking availability, booking venues and organising refreshments. Work to deadlines and have the ability to multitask where there is a need to allocate and reallocate tasks to meet organisational requirements. Identify and book appropriate travel arrangements and provide comprehensive itineraries. Advise on Trust policies and oversee compliance where appropriate. Be the first point of contact for the Head of Research, Research Delivery Lead and R&D Manager for information internally and externally to enable them to fulfill their duties. Liaise with finance and supplies regarding departmental invoices following any issues with requisitions. Attend meetings and document minutes, whilst identifying any follow up actions. Provide secretariat support for specific meetings including collation and circulation of agenda papers, and producing minutes and action logs in a timely manner. Working for our organisationYorkshire Ambulance Service (YAS) NHS Trust geographically covers nearly 6,000 square miles of varied terrain, from isolated moors and dales to urban areas, coastline and inner cities.We serve a population of over five million people across Yorkshire and the Humber and strive to ensure that patients receive the right response to their care needs as quickly as possible, wherever they live.We employ more than 7,100 staff, who together with over 1,300 volunteers, enable us to provide a vital 24-hour, seven-days-a-week, emergency and healthcare service.Our ambition is to be an employer of choice, and we are continuously working across our partnership to improve our collective offer to staff in areas like health and wellbeing, benefits and flexible working incl. hybrid working.Benefits: • Flexible working including part-time hours, job shares and flexible hours, agile working (role dependant) • 27 days annual leave, increasing to 33 with service. • Contributory Pension. • NHS Discounts including shops, restaurants, gyms etc. • Car lease and other salary sacrifice schemes (salary dependent) • Dedicated employee assistance and counselling service. • Opportunities for research participation, career progression and ongoing development. • Well respected, committed and supported staff networks for our workforce. Check out our YAS One Team Simulation! Detailed job description and main responsibilitiesThe main competencies of the role: Excellent organisational and planning skills. Able to plan and manage a demanding workload with competing priorities. Time management and administrative ability. Experience of transcribing and producing minutes and identifying follow up actions from them. Participating in a team working environment. The post holder must have a minimum of 5 GCSE's or equivalent at grade C or above including Mathematics and English. NVQ Level 4 or equivalent level of knowledge and experience. Experience of working in an administrative or support role within a project management team. Experience of electronic diary management. The post holder must follow the YAS Values and Behaviours. Person specificationExperience of transcribing and producing minutes and identifying follow up actions from them Minimum 5 GCSE or equivalent at grade C or above including Mathematics and English Time management and administrative abilities Experience of comprehensive electronic diary management Ability to prioritise tasks and to manage sometimes conflicting demands on time Self-motivated – able to work on own initiative. Yorkshire Ambulance Service NHS Trust is committed to having a diverse and inclusive workforce which reflects the communities and patients we serve across the Yorkshire region. Our ambition is to work together to promote a more inclusive environment, which attracts candidates from all sections of the community and signals our commitment to embracing diversity and promoting inclusivity. As an inclusive organisation we welcome applicants irrespective of people’s age, disability, sex, gender identity and gender expression, race or ethnicity, religion or belief, sexual orientation, or other personal circumstances. We particularly encourage applications from people who are underrepresented within our sector, including people with lived experienced from Black, Asian and minority ethnic backgrounds, people from the LGBT+ community, people with caring responsibilities and people with disabilities. We have policies and procedures in place to ensure that all applicants are treated fairly and consistently at every stage of the recruitment process, including an invitation to the first stage of the selection process, for applicants who meet the essential criteria for the job vacancy, and consideration of reasonable adjustments for people who have a disability under the “Disability Confident Scheme”. Please note the salary range stated in advertisements is calculated on a pro rata basis if the vacancy is part time. Please note, certain benefits above may differ for zero hours workers, including annual leave entitlement, which is determined in line with working time directive regulations. Disclosure and Barring Service Yorkshire Ambulance Service NHS Trust is committed to safeguarding & promoting the welfare of children & vulnerable adults. Many of our posts are subject to a Disclosure & Barring Service check (DBS). Should this position be subject to a DBS check the cost will be recovered from your salary as a one-off payment. Currently the charges made by the Disclosure and Barring Service (incl. application fee) are £54.40 for an enhanced check and £26.40 for a standard check. Any correspondence regarding an application will be sent electronically via the Trac Jobs Website to the email address that was provided at the time of the application. It is important, therefore, that you read your emails on a regular basis and respond as necessary. The Yorkshire Ambulance Service Trust reserves the right to close adverts before the published closing date due to high volumes of applications received. Please note, the selection processes at Yorkshire Ambulance Service are in place to ensure we recruit candidates with the right skills and values, please be advised that the use of Artificial Intelligence (AI) in applications are monitored. We remain vigilant against candidates who misuse these tools to generate an application that doesn’t accurately reflect their skills, and you will be required to declare on your application if AI has been used before submitting your application. Our values underpin everything we do and how we do it; Kindness, Respect, Teamwork, Improvement. Employer certification / accreditation badges #J-18808-Ljbffr