Job Title

Main area Administration Grade NHS AfC: Band 4 Contract Permanent Hours Full time - 37.5 hours per week (Monday - Friday) Job ref 262-A-25-7039351 Employer North Cumbria Integrated Care NHS Foundation Trust Employer type NHS Site Cumberland Infirmary Town Carlisle, Cumbria Salary £26,530 - £29,114 per annum Salary period Yearly Closing 15/05/2025 23:59 Medical SecretaryNHS AfC: Band 4Job overviewBand 4 Medical Secretary - Full-time 37.5 Hours This is an exciting opportunity to join the Specialist Surgical Collaborative Administration Team, the service aims to provide a high quality, locally delivered, patient focussed service. This role will be crucial to the efficient day to day delivery of the service. We are looking for a competent and professional Medical Secretary to be based at the Cumberland Infirmary working in the Ophthalmology Department. This is a full-time position working 37.5 hours per week, Monday - Friday. This is a permanent position. Main duties of the jobIn this role you will often be the first point of contact for our patients therefore a professional, patient focused approach is key at all times. You will provide a high standard of administration support to the clinical team, liaising with other departments, patients, NHS Trusts and external agencies. You should be educated to GCSE (minimum C Grade) standard, be trained to RSA level 3 standard and/or an NVQ level 3 in Administration and/or have the equivalent experience, preferably having a medical administration background. We are looking for someone with a pleasant, adaptable disposition who can remain calm under pressure and deal with a busy workload efficiently and effectively Excellent communication and interpersonal skills are required as well as a positive approach to working in a team. Working for our organisationAt NCIC, we have an ambition to deliver outstanding hospital and health services to half a million people. Established on 1st October 2019, the Trust is creating a centre of excellence in providing rural and remote healthcare and provides a wide range of community and acute services throughout north Cumbria and beyond. We’re responsible for delivering over 70 services across 15 main locations and we employ more than 6,500 members of staff. Our 5 key principles demonstrate our belief in the delivery of ‘safe, high quality care every time’. Being a clinically led organisation Quality and safety at the heart A positive patient experience every time A great place to work Managing our money wel As an organisation we are serious about supporting a diverse workforce that reflects our local community and are very much focused on being an inclusive and compassionate place to work. Across the North East and North Cumbria we are working together to deliver our ambition to be the greenest region in England by 2030. There is an expectation for all staff to support this by familiarising yourself with the Trust’s sustainability initiatives such as waste and recycling, going paperless, videoconferencing, sustainable transport and others. We encourage you to think about what you can do as an individual and within your team to contribute in to embedding carbon reduction into the everyday running of our organisation. Detailed job description and main responsibilitiesPlease see attached job description and person specification for further information regarding the role and the essential and desirable criteria required to be met by applicants. Please note, due to changes implemented by the Government to the UK immigration policy, individuals who require a Health and Care Visa or a Skilled Worker Visa may no longer be eligible for sponsorship where the UKVI salary threshold is not met or if the occupation is not included in the updated Immigration Salary List (ISL). Applicants must check their eligibility to be employed in any role they are interested in applying for, prior to completing an application for employment.Any applicants who do not meet the eligibility criteria will not be progressed. If you are applying under the Disability Confident Scheme or Armed Forces Covenant and you meet all the essential criteria for a post, you will be guaranteed an interview. Relocation assistance may be available for successful applicants moving to the region for certain posts. Please see our Policy for eligible vacancies . · Please ensure that you document evidence of meeting all the essential criteria in the supporting information. · If sufficient response is received this post could be closed earlier than the specified closing date, please apply as soon as possible to ensure that your application is considered. Candidates who have been successfully shortlisted for interview will be asked via an email notification to log on to their Trac account to select an interview time. This will usually be within 2 weeks of the closing date. For candidates applying using a Hotmail account or have strict firewall settings please ensure the following: Junk Mail is checked regularly Disclosure and Barring Service: On 28 November 2020, the new Disclosure and Barring Service filtering rules will come into effect. The changes mean that: youth cautions, reprimands and final warnings will no longer be subject to automatic disclosure the multiple conviction rule has been removed, meaning that if an individual has more than one conviction, regardless of offence type or time passed, each conviction will be considered against the remaining rules individually, rather than being automatically disclosed. If you are unsure about whether you need to disclose certain criminal record information, free confidential advice may be sought from one of the charity bodies listed below. These bodies can advise you on what you are legally required to declare and may also be able to advise you on how you can disclose criminal record information to a prospective employer and your legal rights when doing so. Unlock – Tel: 01634 247350,emailadvice@.ukor complete theonline form on the Unlock website Please note the cost of the DBS check is increasing from 2 nd December and the new cost will be Standard DBS check £21.50, Enhanced DBS check £49.50 + any admin costs. The Trust is committed to safeguarding adults and children therefore if the post is subject to the Rehabilitation of Offenders Act (ROA) 1974 (Exceptions) Order 1975 (as amended) the successful candidate(s) will be subject to a criminal records check with the Disclosure and Barring Service (DBS). The cost of the DBS must be met by the successful candidate(s) through salary deduction. DBS charges are as followsif applicable to the post: Standard Check: £18 + Administration cost of £3.85 = £21.85. Deducted at £6.85 from 1st month salary and £5 deducted from salary over following 3 months. Enhanced Check: £38 + administration cost of £3.90 = £41.90. Deducted at £11.90 from 1st month salary and £10 deducted from salary over following 3 months. As part of the one of the largest employers in the UK NCIC future employees will have also access to the following benefits. A lease car may be available for this position; further details will be provided upon appointment if applicable. 27-day holiday scheme rising to 33 after 10 years Access to NHS discounts with retailers and leisure companies EAP (Employee Assistance Programme) a free, confidential counselling and information service to assist with personal or work-related problems These schemes are subject to availability Person specificationQualificationsGCSE English language (minimum grade C) or equivalent RSA 3 typewriting / word processing, or NVQ3 business administration, or equivalent Medical secretarial diploma or equivalent Knowledge & ExperienceMedical secretarial duties Medical audio typing. Medical word processing. Operating word processing and computer packages. Microsoft Office PAS Understanding of the requirements of the Data Protection Act, Freedom of Information Act, access to health records and defensible documentation, health and safety legislation, and their application in the workplace. Equality issues. Skills and AptitudesEffective communication and interpersonal skills Able to analyse complex facts or situations Able to use initiative appropriately within team environment Able to work without supervision Ability to organise and prioritise workload to meet deadlines. Employer certification / accreditation badgesThe postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.#J-18808-Ljbffr