Job Title

The successful candidate will work as part of the Administration Team to support the effective delivery of a range of administration and finance functions. The post holder will support the Management Team with the day to day running of the organisation including but not limited to: Scheduling Community Phlebotomy Service appointments and associated performance reporting HR and hosted employment Processing of basic financial data and simple financial reporting Updating Social Media and the organisation website Supporting ad hoc projects Main duties of the jobWe are looking for someone who is highly motivated, flexible and enthusiastic with excellent organisational and administrative skills. The job description and person specification are an outline of the tasks, responsibilities and outcomes required of the role. However, the post holder will be required to carry out other duties commensurate with the role as requested by the senior management team of the organisation. The job description will be reviewed on a regular basis in line with the changing needs of the organisation. About usWe are a GP Federation covering 28 practices in the South and East of Leeds, we hold the NHS Contract for City View Medical Practice in Beeston and we provide community phlebotomy services to the housebound and care home patients of our practices. In addition, we provide financial services for 7 Primary Care Networks (PCNs) and hosted employment for 9 PCNs. Commencing in July this year, we will also be providing Saturday Enhanced Access services for 2 of our Primary Care Networks. We are a small, friendly, supportive and caring organisation. Teamwork is key to our successful relationships with our practices and Primary Care Networks and we are looking for someone who thrives on working in a team but who can use their own initiative, discretion and judgement when undertaking and delivering tasks associated with the role. Job responsibilitiesMain Duties and Responsibilities: Hosted EmploymentAdministrative management of the recruitment/hosted employment function of the organisation. SELGP Group hosts employment on behalf of 9 Primary Care Networks (PCNs) and you will work as part of a team acting as first point of contact for the organisation, assisting with queries and providing support to our management team and PCN managers. This includes but is not limited to: ensuring that all pre-employment checks are carried out including DBS, references, occupational health screening; assisting with corporate inductions for new starters; and ensuring that all urgent and/or confidential communications are received from and distributed to relevant parties in a timely manner. General AdministrationProvide administrative support with regard to the organisation and planning of events, meetings and seminars, preparing and distributing supporting information as required. Manage and maintain effective electronic and paper filing systems to ensure that information is kept securely and is accessible to other members of the team and that all filing is carried out on a regular and timely basis. Answering the telephone and use initiative to deal with phone calls and messages in accordance with agreed instructions. Sorting and prioritising all incoming mail and email and distributing as appropriate. Undertaking administrative duties such as photocopying, filing, scanning, mail out distributions and shredding confidential documents. Community Phlebotomy ServiceWork as part of the Team to support the Business Transformation Lead with the day to day administration of the Domiciliary Phlebotomy Service. Input Phlebotomy appointment rotas onto SystmOne for practices to book. Distribute daily work schedules to the phlebotomists. Act as a key contact for staff in the Practices regarding the service. Book in urgent requests for appointments. Track and report on appointment utilisation by practices. FinanceLiaise with our Finance/Payroll team to ensure that all relevant information is passed through for new starters, leavers etc. Support the Finance Team with basic processing of financial data. Assist the finance team with the ordering equipment and uniforms for staff. CommunicationSupport the management team to maintain communication with a wide range of stakeholders by ensuring that the organisation has an effective online presence via Twitter, LinkedIn and other social media platforms. Maintain the Organisational website ensuring that content is current and relevant. GeneralManage own workload using own initiative, discretion and judgement. Create and update electronic distribution lists. Ensure the design and presentation of documents is in line with Company protocols. Attend team meetings and training days as arranged by the Company. Carry out any other appropriate duties as required. Person SpecificationKnowledgeKnowledge of the full range of administration procedures. Knowledge of Microsoft Office (Word, Excel, PowerPoint, Outlook). Excellent computer & IT skills to enable the production of standard documents and spreadsheets. ExperienceA Minimum of 2 Years Administrative experience. Experience of working as part of a team. Experience of general office routine and filing systems. Experience of HR / Recruitment process. Experience of working in a social/health care setting. QualificationsMinimum 5 GCSEs (Grades A-C or 4-9) including English Language and Maths. NVQ in Administration or equivalent knowledge or experience. RSA 3 Word Processing (or equivalent standard). SystmOne Trained. Skills & AbilitiesGood communication skills, verbal and written. Ability to take and convey clear messages. Tact and diplomacy. Planning & Organising SkillsPlan own workload. Organised and methodical. Analytical & Judgement SkillsAbility to prioritise and work to conflicting demands. Ability to problem solve. Ability to deal with difficult situations. Experience of Basic Financial Data Input. High level of Numeracy. Disclosure and Barring Service CheckThis post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Depending on experience 23,918.66 WTE - for 30 hours £19,134.93.#J-18808-Ljbffr