Job Title

Location: Bristol (remote working with occasional office attendance)Salary rage: £25,000 - £30,000 per annum based on experienceHours: 37.5 per weekClosing date: 30th May 2025Our company:Meeting Place is an integrated communications agency that specialises in the built environment. We deliver planning communications and public relations campaigns to create positive change from new developments.Meeting Place exists to ensure the built environment is used as a catalyst for positive change.Everything we do is underpinned with a commitment to three core values: · Insight – We add value with our insights, they’re born from our expertise and empathy.· Inclusivity – We go out of our way to ensure everyone’s voice is heard.· Courage – We’re brave enough to move forward using both our head and our heart.The role:You will be responsible for assisting the Financial Controller in delivering a quality internal service to the business, this includes being the first contact for all client invoicing and supplier purchases. The role is primary transactional finance but within an SME you can expect that the role covers a wider range of responsibilities. As a valued member of a small finance team, your job will be varied and challenging and as Meeting Place grows, there will be lots of opportunity for this role to grow with us.Main duties:Account ReceivableProvide excellent customer service externally by answering client queries timely and accurately.Client onboarding from contact to input onto our systems.Monthly client invoicing and working with regions to resolve any issues with invoicing.Send statements, generate reminder emails and calls for resolving non-payment with adequate challenge.Ensure all purchase orders generated by the company are expensed back to the client.Account PayableProvide data entry and database management for clients and suppliers into project management software.Manage supplier invoice matching to PO and posting in a timely manner.Partner with the Financial Controller to reconcile the bank accounts on a weekly basis.Provide completeness checks over all costs for the month end process.Manage the process of all company purchases on the company card, once authorised by Financial Controller or relevant budget holder.OperationsMonitor daily the generic company email addresses and provide reception for inbound calls.Action domain and website renewals or closures.Responsible for internal IT equipment, including purchasing and keeping the insurance and asset register up to date.Conduct training when required on company systems, mainly Synergist.Deputise for the Financial Controller during absences.PayrollThere is room to take on payroll, currently covered by the Financial Controller.Experience and skills required3+ years’ experience of finance administrationExcellent Microsoft skills, with advanced level Excel skills (use of formulas, VLOOKUP, pivot tables)Competency with web-based applications such as Xero. Understanding of or previous experience with Synergist is advantageous.Strong attention to detail and excellent analytical and numerical skills – you value getting things right and being above and beyond in looking at the details.Highly organised and a flexible team player with the ability to work proactively - you see your work as part of the team’s overall plan, and within that you’re happy driving your own workload or supporting team members with theirsConfident, personable and is comfortable in communicating on the phone and through Zoom / Teams.Our Benefits:Working with us means you’ll be able to take advantage of these benefits:Flexible working and hybrid working arrangements28 days annual leave plus bank holidays. Additional days for your birthday and length of service, subject to conditionsRoyal London pension scheme – 4% employer contributionMonthly expenses allowance for travel and subsistenceContribution to your home working set upAccess to the company’s Employee Assistance Programme (EAP)Cycle to work schemeLife Assurance (Death in Service) benefitVolunteering schemeInternal Mentoring schemeA commitment to your learning, development, and training needs