Job Title

PA to Director of Development, Renowned Arts organisation, temporary role until the end of June 2025, 16.00-17.00 plus holiday payMake your application after reading the following skill and qualification requirements for this position.Our client, a renowned Arts organisation, requires a Personal Assistant to support the Director of Development. This is an onsite role and a great opportunity to work in a fast paced, dynamic and high profile environment.Main duties of this Personal Assistant role are:Electronic diary management of meetings and calls, prioritising in line with the Directors prioritiesDiary management for the Deputy Development DirectorManage incoming calls and email; respond on behalf of the Director. Escalate / delegate to colleagues, as appropriateDaily updates with Director regarding responses and schedulingProvide research on specific prospects and donors as directed by the DirectorManage the Directors internal and external commitments, ensuring appropriate papers are collated in advance and attending meetings as requiredTake minutes and write up reports when requiredCoordinate internal meetingsDeliver Divisional meetings (in person and virtual)Organise presentation materials and room and AV bookings as neededTrack donor meetings, collate briefings, manage correspondence, manage requests for international travel; act as first point of contactProcess financial activity records for the Director - purchases, credit card reconciliations, expense claims and invoice paymentsEnsure office systems are kept up to date - follow records management procedurePrepare PowerPoint presentations and liaise with other Directors assistantsProduce briefing packs including research about exhibitions and other cultural activities, for travelProcess invitations for conferences, dinners etc, bringing to the Directors attention regularly beings mindful of their demanding scheduleLiaise with the Development Engagement & Events and Development Operations team, as well as the Foundation TrusteesRecord keeping of leave.Help to plan and deliver board meetings, including meeting administration and papers, and support governance, keeping updated records of new Foundation TrusteesSkills and ExperienceSolid secretarial experience in a complex and high profile organisationHigh level support to senior staff, including maintaining filing systems, filtering, and providing information, organising meetings and managing diariesDiscretion and the ability to work with minimal supervisionExcellent written communication skills with the ability to draft complex letters and reportsAccuracy with a keen eye for detail - proof-reading skillsA flexible and proactive approachOrganised with the ability to prioritise a varied workloadWorks accurately under pressureFirst class interpersonal skills with the ability to deal confidently and appropriately with individuals at the highest levelConfident handling confidential and sensitive informationAbility to work collaborativelyFast, accurate word-processing skills - Word, Excel, Outlook, PowerPointExperience of using Customer Relationship Management (CRM) databases to record and manage supporter data and the ability to ensure best use of CRM systems within your teamThis is a great opportunity to develop your career within a renowned institution. Apply now!Due to the large number of applications we receive only shortlisted applicants will be contacted.Val Wade Recruitment are actively looking for applicants from under represented communities and pride ourselves as an equal opportunities employer and agency.