Job Title

TEAM ASSISTANTLocation: Reading (3 days a week in the office – 2 days remote)Duration: Till the end of the yearPay rate: £23 per hour PAYEWe are looking for a Team Assistant who will be responsible for providing administrative and organisational support to the 2 teams in General Medicines.Key Responsibilities:-Effectively and efficiently manages meetings-Supporting and preparing all key strategic and operational meetings-Diary management-Organisation of all Team Offsites with the appropriate & productive location with the most impactful agenda-Budget management-Supporting the team with PO requests-Supporting with internal and external congress’-Supporting the team with onboarding and training required-Provides support to the department ensuring that all meetings are given appropriate time and are prioritised where necessary.- Pro-actively finds solutions to time management issues.-Manages travel and accommodation requirements in line with Standard Operating Procedures (SOPs).-Takes full responsibility of travel management from flights to accommodation for both domestic and international travel providing details in advance of travel date.- Is aware of travel SOPs and ensures that the department operate within them.-Provides proactive administrative support on a day-to-day basis.-Offers proactive support in the preparation of presentations by providing technical support, input and proof reading.- Offers support for internal communications-Creates and maintains up to date filing systems and databases such that all relevant information can be easily retrieved.- Supporting with the uploading of materials for certification into our promomats systemExperience and qualifications:-Experience of working in an administrative environment or qualification in business administration/office management.-Understanding of all key computer packages (Word, Excel, PowerPoint, Outlook).-Strong time management skills and a demonstrated ability to organise own workload and deal with conflicting priorities.- Strong Interpersonal skills and experience of building relationships across a wide variety of people.-Ability to work alone on tasks pro-actively seeking, recommending, and implementing solutions to arising issues.