Job Title

Japanese Speaking PA & Office Administrator Ref: HY46596 A well-established Japanese company is seeking a proactive Personal Assistant (PA) and Office Administrator join their close-knit team in London.The experience expected from applicants, as well as additional skills and qualifications needed for this job are listed below.This multifaceted role involves overseeing day-to-day office operations while providing dedicated PA support to senior management.Familiarity with Japanese business culture and some proficiency in the Japanese language would be advantageous in this role.WORK TYPE: Hybrid (Office days:Tuesday, Wednesday and Thursday) VISA SUPPORT: No TYPE: full-time, Permanent WORKING HOURS: 09:00- 17:00 SALARY: around 32K, depending on experience START: ASAP LOCATION: London Japanese Speaking PA & Office Administrator Main Responsibilities: Facilities Management Health & Safety Management Liaison with external suppliers e.g.: Office cleaning company, Electrician regarding lighting system, Office desk phones engineer, SECOM office alarm, PAT testing company (annual) Contract Maintenance / Contract Renewals for Mobile phones (annual review) Office landline phones, Cleaning company, Office photocopier, Water filter unit Stationery & Others including Monthly stationery orders, Ordering of business cards, physical & e-Christmas cards, Monthly Nespresso coffee capsule orders, and Weekly milk delivery Dealing with couriers (receiving deliveries & arranging collections) Managing office recycling and arranging collections from Recorra Admin invoices checking (including direct debits) Supporting the organisation of annual regional conferences (Shareholders Meeting, EMEA HR Conference) Occasionally preparing the meeting room for VIP guests visits Employee support: Small fleet management, Maintenance and annual data extraction from workflow system, Management of employees workflow system queries, Supporting the companys annual corporate philosophy activities Preparing visa invitation letters for operating companies Annual update of the EMEA Groups operating companies working calendar in Excel PIC for their EMEA operating companies annual corporate philosophy activities Employee well-being: Monthly snack ordering for employees, Organising and hosting social events (mainly Christmas party) Preparing for new joiners / leavers: Setting up / de-activating access fob, Reassigning T&A card under Tensor T&A system Support IT in preparation for mobile phone Organising & hosting (virtual) leaver farewell session Confirming receipt of company items from leavers Business trip booking / transport management / scheduling Monthly expenses management on behalf of senior management Invoice processing related to management expenditure Any other personal assistant support, as required Japanese Speaking PA & Office Administrator Ideal Candidate: Native-level written and spoken English Intermediate level Japanese Word & Excel skills Administrative experience in a UK based company Experience working for a multi-national company Strong sense of responsibility Proactive, always thinking one step ahead Able to work within tight deadlines Excellent communicator (good at explaining the background to a situation / request) Excellent at feeding back to supervisor / line manager Excellent interpersonal skills A good team player All applicants for the PA & Office Administrator must have the right to work in the country as the Company is not able to offer visa support. We regret that we cannot accept applications from Working holiday visa, Graduate or Student visa holders. When contacting us, please include the job reference number (Ref: HY46596) at the top of your message.If your application is successful, you will be contacted within two business days.We regret that due to the high volume of applications we receive we cannot provide feedback on individual CVs.