Job Title

Job Activities To provide a secretarial and personal assistance service to the Managing Director and other members of senior management team (total of 4) as and when required Administrative support to wider team on an ad hoc basis Proactively maintain and manage the Directors calendars, arrangement, cancellation and monitoring of meetings Organize regular Direct Reports / Business Unit Meetings/ one to one as required for the MD Organise travel and prepare travel pack including travel & necessary documentations Organise company events For senior management meetings: Logistics (venue booking), agenda preparation, take / issue minutes and update / follow-up to the action register Co-ordinate events, meetings and information exchange involving Paris HO or other Group entities Prepare monthly expense claims for the MD Maintain CMCAll potential applicants are encouraged to scroll through and read the complete job description before applying. rota and review to ensure full coverage and assist as required Assist with any other reasonable requests from the MD & Management team Master Data management Assist with supplier creation or update in MBC, access rights to MBC, to EVP and other back office tools (Themis, etc.) Office supply management (stationary ordering, etc.) Liaising with IT and office access management as and when needed.Candidate Profile Organizational Skills: Exceptional ability to prioritize and manage multiple tasks efficiently.Communication Skills: Strong verbal and written communication abilities.Attention to Detail: High level of accuracy in handling tasks and information.Proactivity: Self-starter with a problem-solving mindset and the ability to anticipate the MDs needs.Professionalism: Maintains discretion and confidentiality at all times.Technical Proficiency: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other productivity tools.Flexibility: Adaptable to changing priorities and schedules.5 years experience of working at senior secretary/PA level.Formal secretarial training and qualifications as appropriate for the role.A good standard of French language is an advantage