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Get AI-powered advice on this job and more exclusive features. Direct message the job poster from Mansfield College, Oxford Associate Development Director at Mansfield CollegeWe are looking for a well-organised, personable, and proficient communicator to provide administrative support, along with event and project management, for the Development team. The Development Associate is the first point of contact for many alumni and donors. The post-holder will be a positive and goal-oriented team player, comfortable with working on a number of projects at once, often to short deadlines, and able to effectively prioritise their work. The successful candidate will have excellent interpersonal skills and have demonstrated experience in dealing with important stakeholders with tact and discretion. Willingness to work as part of a team where roles are, at times, interchangeable is essential. Responsibilities Working to the Associate Development Director, ensure the smooth and efficient running of the Development office, including managing the team calendar; organising varied team meetings focused on Events, Fundraising and Communications, and other meetings; ordering and stocking assets and collateral required for fundraising and alumni relations; and other administrative tasks. Draft correspondence and thank you letters on behalf of the Development Director and Associate Development Director Events & Project Management Take personal responsibility for the successful planning and delivery of specific Development events across the year, including high-level campaign events for major benefactors and funders, prospects, and alumni, annual College lectures, both on site at Mansfield and in varied locations in the UK and internationally. Working with the Alumni Relations Officer, provide proactive and hands-on administrative support for other alumni and College events as required, ensuring that administration around events runs smoothly and facilitates excellent relationships with donors and alumni, suppliers, and attendees. Draft accurate and informative briefings for events, major donor visits and meetings. Organise and attend Campaign Board meetings, including sourcing and booking a venue in London / New York / other locations; preparing materials and taking Minutes. Design and source campaign materials in line with new branding guidelines, for use on events and by the Development team. CommunicationsMonitor and promptly respond to queries from alumni received via phone and to the general Development email account. Provide a friendly and warm welcome to alumni visiting College, and help with arrangements for alumni visits hosted by other team members. Design presentations and other materials on packages such as Canva and Stripo as needed in support of Development team activity. Draft e- and postal invitations; liaising with external mailing houses on creating, printing and mailing collateral for alumni relations and fundraising activity, including the safe transfer of data. Database Assist with the upkeep of DARS (University of Oxford database); including updating records and data cleaning, maintaining consistency and high levels of accuracy at all times. Use the DARS database to develop queries, analyse records and trends and produce reports to support alumni relations and fundraising activity. Support the Alumni Relations Officer on the preparation of invitations and communications with alumni. Understand and stay informed of GDPR legislation in order to adhere to best practice in the use and handling of data. (Advice and training on this will be provided). Person Specification Essential Experience and Knowledge A good general level of education An interest in higher education and in particular an understanding of Oxford University, and its goals in teaching and research Essential Skills and Abilities Ability to manage projects from start to finish with little supervision Ability to analyse processes and suggest improvements Ability to build excellent relationships, both internal and external to the College Attention to detail and high level of accuracy Confident use of the Microsoft Office toolset and the Internet, and broad competence in a range of software applications including email, social media, and other packages Able to produce work of a high standard and proof read her/his own work Excellent communication skills, both oral and written, including a good command of the English language. Ability to write a range of types of communication for a range of audiences. Demonstrable ability of working effectively with others, co-operating with colleagues and helping the team to achieve its goals Excellent organisational skills; the ability to manage and prioritise a varied and busy workload to deadlines in an efficient and effective manner Considerable tact and discretion is required in dealing with highly confidential information and initiative in handling the day-to-day operations of the office A flexible attitude and the ability to work well within a team An interest in fundraising and/or alumni relations Desirable Experience and Knowledge A degree or administrative qualifications Experience of maintaining effective administrative systems with the ability to identify fresh approaches to streamline processes Experience of working with a database, and of managing data entry and extraction Experience of working within a fundraising, alumni relations or marketing environment Experience of events organisation Working proficiency of a range of financial, biographical and news databases for carrying out prospect research Applications should be made by noon on Thursday 19th June 2025 . Interviews will take place on 25th or 26th June 2025. 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