Job Title

PA to the Operations LeadIncrease your chances of an interview by reading the following overview of this role before making an application. Working hours: 8am to 5pm / 9:30am - 4:30pm out of term Permanent role Office based The Client A well-knownhistoric and thriving co-educational independent school located in West London that offers a dynamic academic environment with strong pastoral care, extensive co-curricular opportunities, and a commitment to developing well-rounded, socially responsible young people prepared for life beyond school. In your integral role as Personal Assistant to the Operations Leads, your core responsibilities will include :Executive Support: Manage the Operations Leads diary, correspondence, and travel, ensuring they are fully briefed and supported for meetings, visits, and events.Act as a key point of contact, liaising with staff, governors, external stakeholders, and visitorsMeeting & Minute Taking: Coordinate, attend, and minute key internal and external meetings, including governance committeesDocument & File Management: Draft correspondence, manage files, and maintain effective systems for document tracking, archiving, and version control.Support the Lettings Manager by managing booking systems, coordinating documentation, maintaining revenue recordsAssist the Health and Safety Adviser with compliance-related tasks, including training schedules, risk assessments, and operational logistics.Oversee the Receptionist and Resources Officer, ensuring consistent front-of-house service, covering absences, and managing rotas and appraisals.Project Involvement: Support and lead on key school projects or initiatives, applying research and planning skills to deliver outcomes within agreed timelines.Continuously review and improve administrative processes, using initiative to streamline operationsWork closely with the wider administration and support teams to ensure coordinated holiday cover & smooth daily operationsAbout YouExcellent interpersonal skills; ability to relate well to people on all levelsExcellent written and spoken communication skillsAbility to effectively plan, resource and organise projectsFast accurate typing skills (at least 50 wpm)Strong attention to detailGood IT skillsExcellent problem-solving skills and ability to prioritise and use initiative in challenging situationsDiscreet nature and ability to handle work of a highly confidential natureApproachable, friendly and well presented Benefits include market-leading annual leave entitlement of 33 days per year, up to 14% pension contributions, free lunches and a host of employee discounts. This is a very rare opportunity to join a friendly and collaborative environment in a very varied yet valued position within the team. Apply now or contact Jess O Brien for further questions.