Job Title

Finance OfficerMount St Marys College & Barlborough Hall SchoolLocation: Spinkhill, DerbyshireSalary: Competitive, based on experienceContract: Full-time | Permanent | office basedClosing Date: TBCTo be considered for an interview, please make sure your application is full in line with the job specs as found below.Finance Officer Outline:This post will be responsible for Accounts Payable for Mount St Marys and offer support to theBillings Officer enabling the post holders to fulfil their duties and act in accordance with the overallbusiness objectives.Key Competencies: Organisation Administrative Skills Personal competencies (soft skills) Analysis and planning Resilience Problem solvingKey Responsibilities / Accountabilities: Purchase Invoice Processing:Entering invoices into the accounting systems (Lightyear & Pass), verifying them against purchaseorders and Goods received notes, and ensuring accuracy. Payment Processing:Preparing and processing payments, ensuring timely and accurate payment and taking advantage ofearly payment discounts. Supplier Management:Maintaining accurate supplier records, resolving payment disputes, and communicating withsuppliers. Reconciliation:Reconciling accounts payable balances to the general ledger, ensuring accurate financialrecords. Reconciliation of supplier statements. Compliance:Adhering to accounting principles, company standards, and relevant regulations. Data Entry and Management:Maintaining financial records, updating systems, and filing documents. Problem Solving:Investigating invoice discrepancies, resolving payment issues, and providing excellent customerservice to vendors.Other Key Responsibilities: Supporting the team with taking phone calls from suppliers and customers (Parents & carers). Printing bank statements and supporting the team with posting of cash receipts. Provide monthly petty cash counts reconciliations to PASS. Provide credit card administration through clear-view Provide spend reports as and when required to key Budget Holders so they have timelyinformation on which to assess spend to date of their departmental areas, reviewing of costcodes against budgets, highlighting to Budget Holders any foreseen overspends in advance,deal with investigating Budget Holders queries, posting correcting entries where applicableand reporting to the Head of Finance any issues of concern, Provide support on ad hoc financial reporting to the Head of Finance,CuraPersonalis The Magis Integrity Maturity HolistEducation Sharing Joy Gratitude Support the Head of Finance with preparation of audit working papers and lead schedules tosupport year-end balance sheet reconciliations for review by the Head of Finance and for useby the Auditors for both Mount St Marys and Mount Conferences Limited, Provide support for the Billing Ledger staff including parent account queries Support with credit control Opening of daily incoming mail Any other duty which may be required of this role within a busy Finance Office and anenvironment subject to rapid change, As the Business changes, the duties within this job description will need to be reviewedperiodically to ensure it is in line with the changing needs of the Business. Checking and then processing weekly BACS runs through PASS and PTX Receive, process and reconcile receipts made through the company shop To provide support and administration for SCOPAY (trip payment system) Monitor and hold the use of a company credit cardAttitudes and Qualities: Committed individual with an interest inJesuit education Positive and flexible approach to workingwith others Ability to take initiative Self-motivation and imagination Strong sense of responsibility Resilient individualSkills and Knowledge: Safeguarding within a school setting Strong organisational skills Clear Communication Good attention to detail IT literate School policies Ideally AAT qualified Bookkeeping & finance experience