Job Title

We have a new opportunity for a Bid Coordinator to support our Bids Manager with the timely planning and co-ordination of all aspects of bids - from initiation to completion. As part of our wider Business Development Team, the role will ideally suit someone with a good grounding in a dedicated bid function gained within a law firm or other professional services business.Do you have the skills to fill this role Read the complete details below, and make your application today.The position can be based from either our Southampton, Reading or Cardiff office. We adopt smart working practices with a typical week involving 2 or 3 days in the office - and the balance remote.About the role:The role is highly varied, with a mix of strategic bid activity on behalf of our broad range of practice groups, together with ongoing work to build out the bid toolkit and framework for lower value bids. Regular tasks will include:Monitoring portals / tender inbox, downloading and circulating relevant tender opportunities to aide bid/no-bid discussionsScheduling bid meetings and preparing agendasSupporting the Bids Manager in preparing / collating written content including liaising with relevant contributorsEditing tender submissions to ensure appropriate and consistent use of grammar; clear messaging; correct formatting and adherence to word counts. ( Frequently to tight deadlines, whilst in discussion with lawyers, sector leads and professional support staff, either in person or remotely)Proofreading and uploading final bid responses to procurement portalsCreating CV templates for bids and coordinating their completion by relevant individualsRegular follow-up to ensure submission deadlines are metMonitoring and recording feedbackUpdating bid pipeline reports (via SalesForce), key tender resources and supporting information including content library on an on-going basisAbout you:To be shortlisted you must be able to demonstrate previous experience in a related bids/tender position, ideally gained from within a Legal or other professional services business.Key skills should include:An in depth understanding of the bidding processExcellent writing skills and attention to detail.Editing skills - ability to turn information provided from other parts of the business into consistent client facing languageExcellent communication skillsExcellent project and time management skills with ability to juggle different bids at the same time and prioritiseStrong document production skills (MS Word/PowerPoint/ MS Excel)An understanding of the public sector and public sector procurement would be highly advantageous