Job Title

Executive Assistant to the COO & CFOConsidering making an application for this job Check all the details in this job description, and then click on Apply. Gerrard's Cross | Hybrid | Full-timeDo you want to play a key role in supporting the executive leadership team at a market-leading construction software company?At Causeway, were looking for a highly organised, professional, and proactive Executive Assistant to provide exceptional support to our Chief Operating and Financial Officer and help drive operational success across the business.Who Are We?We are ranked as the UKs #1 construction-specific software player, and our mission is simple: to provide market-leading end-to-end software solutions to the construction and construction-related industries across the entire build lifecycle. If you are looking to build an exceptional career with an award-winning company, youve come to the right place.Our teams are based in the UK, Europe, USA and India, working on products that are used on a global scale. We have a clear and defined roadmap to deliver over the next three years, which is centred around a large-scale digital transformation as well as continuing our growth and expansion.We embrace diversity and equality and want our employees to feel comfortable bringing their whole selves to work. We are committed to building a team with a variety of backgrounds, skills, and views. Creating a culture of equality isnt just the right thing to do, it improves every aspect of our business.Purpose of the RoleAs Executive Assistant to the COO & CFO, you will be the strategic operational backbone supporting executive leadership across all business units. You'll manage complex calendars, communications, and administrative functions while serving as a trusted liaison between executives and stakeholders. Your exceptional organisational abilities and business acumen will enable senior leadership to maximise their effectiveness, ensuring seamless execution of priorities and contributing directly to the company's operational excellence and growth objectives.Key ResponsibilitiesExecutive Support & CoordinationAs the trusted right hand to the COO & CFO, youll ensure the smooth running of day-to-day executive operations. You will:Masterfully manage complex diaries, meeting schedules, and inboxesJoin key meetings and take the lead on tracking and following up on action itemsBuild and maintain clear Standard Operating Procedures (SOPs) for repeatable processesSupport business-critical processes across multiple functionsOrganise seamless travel and expense managementCreate impactful presentations and prepare documentation for high-stakes internal and external meetingsWork hand-in-hand with the wider EA team to deliver Leadership Meetings and internal eventsMaintain structured and accessible digital filing systemsTake ownership of special projects, delivering on time and to specHelp prepare quarterly business reviews and board documentationLiaise with IT to proactively support executive tech needs and resolve issuesOwn leadership meeting logistics: preparing agendas, coordinating materials, and drafting detailed minutes (including transcript-based where needed)Ensure cross-functional meetings are efficient and productive by managing pre-reads, logistics, and follow-upsConfidently run virtual meetings, including all technical setup and troubleshootingTeam Coordination & SupportBe the cultural connector and operational anchor within the wider team. You will:Act as a liaison between the COO/CFO and internal departments to maintain alignmentOrganise team celebrations, communications, and engagement activities that reinforce team cultureHelp deliver smooth onboarding for new joiners in the COO & CFOs teamSupport planning and logistics for offsites, meetings, and eventsCommunication & Stakeholder EngagementRepresent the COO & CFO with professionalism and polish at every touchpoint. You will:Manage incoming communication and responses on their behalf, ensuring a seamless stakeholder experienceBuild trusted relationships with team members, clients, and external partnersMaintain a high standard of communication written, verbal, and interpersonalFollow up with stakeholders across the business to ensure timely progress on key actions and deliverablesSkills, Experience, and QualificationsEssential SkillsExperience handling sensitive information with discretion, confidentiality, and sound judgmentExcellent verbal and written communication skills, with strong grammar, spelling, and attention to detailHigh level of proficiency with Microsoft 365, including advanced PowerPoint designResilient under pressure with ability to remain calm during stressful situationsProven ability to work independently, prioritise effectively, and follow through on deliverablesProfessional credibility and a track record of integrity and accountabilityAt least A-level or equivalent educationExperience with project management software (e.g. Monday.com)Flexibility to occasionally work outside standard business hours when requiredWillingness to support ad-hoc requests during business-critical periodsCompetenciesHighly self-motivated and accountable, with a growth mindsetArticulate, emotionally intelligent, and confident when engaging with stakeholders at all levelsStrong stakeholder management with a professional and composed demeanourHistory of successfully managing multiple competing prioritiesCreative and confident in managing and supporting cross-functional collaborationExcellent attention to detail and strong data handling/organisational skillsFlexible and adaptable in a fast-paced, changing environmentPassionate about upholding the highest standards and representing the Causeway brand with prideBenefitsAs a leader in employee engagement and people management, there are fantastic benefits and rewards at Causeway. We strive, year on year, to achieve recognition as an award-winning workplace that our employees love. Weve selected just a few of the many benefits available below to show you how we take care of our Causeway stars:25 days annual leave + public holidays, increasing with length of service4% matched pensionIncome protection and life assuranceAccess to our award-winning benefits platformWe take mental health seriously and have a dedicated EAP available 24/7100 allowance towards a fitness clubDell discountsPrivate Medical InsurancePaid study leave + volunteering daysCar scheme Carbon FootprintLike all responsible companies, Causeway is aware of the need to recognise the importance of protecting our environment and addressing the climate emergency. Causeway is a carbon neutral company, and we offset our calculated carbon footprint. However, we recognise that offsetting is not a permanent solution, so we set environmental objectives to reduce our footprint year-on-year.Ready to step into a high-impact EA role at the heart of executive leadership? Apply now and be part of a company transforming the construction industry#J-18808-Ljbffr