Job Title

Job Title: Event CoordinatorBase Location: Fleet Street, LondonEmployment Type: Full time, Permanent - HybridSalary: Negotiable 24,000 - 26,000 + 20% BonusTrading as emap for our B2B division, Metropolis International is a fast-growing business, privately owned Media Group with over 50m of annual revenue, structured in two divisions consumer media, and business-to-business media. In both parts of the business, we run print magazines, digital content and both face-to-face and virtual awards, conferences, and other events. Metropolis is actively looking at acquiring more media businesses.Are you the right applicant for this opportunity Find out by reading through the role overview below.The Event Coordinator is primarily responsible for providing operational support to the events team on live, hybrid and virtual events including awards, conferences, festivals, and sponsor led events within the emap portfolio.The key aim is to support producing commercially successful events that create quality business environments for clients, whilst enhancing and strengthening the products and brands involved.Work with the event manager to ensure costs do not exceed the agreed budget/forecast by providing accurate budgetary and financial information at all stages of an eventCarry out internal tasks such as raising purchase orders, setting up new suppliers, processing reimbursements, booking travel and accommodation etc.Award events: carry out administrative tasks such as inviting judges, announcing shortlists, chasing images and requirements, logging table bookings, sending out essential guides to attendees and being the first point of contact for queries and informationConferences and other events: carry out administrative tasks such as liaising with speakers, logging bookings, sending out confirmations, managing the registration process and badging and being the first point of contact for queries and informationResponsible for the delegate customer care process, including booking confirmations, shortlist emails and providing key event informationOverseeing incoming event enquiries, ensuring these are dealt with in a timely mannerWork to event timelines ensuring all deadlines are met and to the highest qualityReporting performance YoY to accurately forecast event performanceRegularly communicate with customers to ensure they are delivering exceptional customer service and contact throughout the events journeyEstablish and build strong relationships with key suppliers such as production companies and venues, using your negotiation skills to get the very best value and qualityDevelop strong relationships with internal stakeholders to encourage integration, communication and smooth running of the projectCommunicate regularly and coherently all relevant information and key developments with the Event ManagerEnsuring standards are kept exceptionally high across all areas of delivery whilst maintaining efficiency and cost effectivenessProvide operational support to the production of hybrid and virtual eventsSupport the Event Manager in the fulfilment of sponsorship deliverablesFulfil onsite duties and checks to support the Event ManagerProviding other event duties and support within the team as requested by your event or line managerCollate customer feedback and testimonials from event stakeholders pre, during and post eventAssess sustainability credentials with suppliers and internally with emaps own event processes, aim to reduce the events carbon footprintCommunicate appropriate behaviour through event comms internally and externallyIT Experience:Must be familiar with general computer use including Microsoft word, excel, powerpoint and outlookExperience of using virtual event platforms desirable but not essentialCore competencies:Excellent planning & organisational skillsStrong negotiation skillsAn excellent communicatorAn effective influencerGood stakeholder management skillsNumerate & Analytical in their approachStrategic thinkerInnovative and creativeCustomer focusedPersonal Attributes:Team playerOrganised, tenacious and committedDeadline driven and results orientatedCreativeSelf-motivated, self-sufficient, and accountablePunctual for all meetings internal and externalPositive and enthusiastic encourages this in othersRemains calm and professional under pressureQualifications and Experience:Educated to degree level1 year + event experience or within Event Management degree placementCorporate events experience preferredWhat we offerLearning & Development:At emap, we believe that employee learning and development are the key drivers of our success. To ensure continuous growth and meet the ever-changing demands of the workplace, we provide an environment that fosters continuous development for our employees.Our employees are encouraged to identify their areas of personal and professional development aligned with our strategic areas, including management development, health, safety & wellbeing, sales, events management, marketing strategy, editorial, and information technology. We have a structured framework designed to help equip our employees with the necessary knowledge, skills, and behaviours to excel in their job roles, contributing to achieving our organizational objectives.To support our employees career development, we have designed specialized programs, as well as other stand-alone role-specific and generic courses, under the emap academy.Benefits: emap is part of Metropolis Group. Together we are committed to providing a happy and healthy place to work, so we offer fantastic benefits and perks to our employees.25 days of annual leave, with the option to buy or sell additional days. Pro-rata for part-time employees.One additional day of leave per year- Celebration DayHealth planLife assurancePrivate virtual GP accessSeasonal flu jabs available at the officeContinuous learning & development opportunitiesIn-house Excellence Awards and other innovation projectsCycle-to-work schemeDiscounted gym membershipsRetail discount vouchersRail season ticket loansPension schemeOne paid volunteer day per yearAnnual Summer & Winter CelebrationsWork from home during AugustIncome protection and morePrivacy: Metropolis Group respects the privacy of every person for whom we have personal data. We comply with data protection legislation such as the Data Protection Act 1998 and the General Data Protection Regulation which regulates the processing of data and ensures that your data is processed fairly and lawfully, is kept secure and only that data necessary for any processing is kept. You can see our privacy policy at www.metropolis.co.uk/privacy.Diversity and Inclusion: We are an equal opportunity employer and value diversity and inclusion. All applicants will be considered for employment without attention to race, age, religion or belief, pregnancy and maternity, marriage and civil partnership, sex, sexual orientation, gender identity, national origin, or disability status.How to apply: Please submit your CV and covering letter. Due to the volume of applications, we receive, we are unable to give individual feedback at the application stage, however if you are successfully shortlisted you will be contacted within 10 working days of your application.