Job title Accounts Manager/Legal Bookkeeper Reports to Partners JOB PURPOSE Working closely with the Partners of the firm, you will be responsible for maintaining the companys financial records, ensuring accuracy and compliance with financial regulations.Do not pass up this chance, apply quickly if your experience and skills match what is in the following description.Your duties include processing financial documents, performing accounting work and completing basic administrative tasks.MAIN DUTIES AND RESPONSIBILITIES Accurate and timely processing of Debtors / Client bills Processing Creditors/Suppliers bills for payment and issuing payments Posting outlays fees onto client matters Client and Office ledger Processing Inter Company Transfers Processing bacs transfer payments for bills and transferring unpaid outlays Processing bacs and cheque payments from Office and Clients in and Ireland Bank Lodgements for and Ireland Bank Reconciliated- Office and Client Bank Accounts on a daily basis Reconciliation of company Credit Cards on a [daily / weekly Basis] Client Deposit Accounts Reconciliation Quarter End Accounts & Year End Accounts VAT Returns for and Ireland Processing Monthly Management Accounts / Quarter End Accounts & Year End Accounts and Ireland Processing Monthly Bank Reconciliation for and Ireland Accounts Liaise with external auditors- Year End and Law Society Audit Responsible for all financial reports external auditors ( Quarter End / Year End ) Prepare ad hoc reports for Partners as and when requested Receiving customer payments in person and over the telephone Ensuring all finance records are up to date and accurate on the firms finance system (ALB) Follow up on outstanding invoices for payment Update expense reports Keying electronic payments for approval by the Partners The list of duties/responsibilities must not be considered comprehensive nor exhaustive.They are simply a summary of the main duties/responsibilities that the post holder will be required to undertake.No Job Description can cover every issue that may arise within the post at various times and the post holder is expected to carry out other duties from time to time which are broadly consistent with those in this Job Description and are within the post holder capability.PERSONNEL SPECIFICATION JOB TITLE: BOOKKEEPER Notes to applicants: You must clearly demonstrate on your application form under each question, how you meet the required criteria as failure to do so may result in you not being shortlisted.You should clearly demonstrate this for both the essential and desirable criteria.Shortlisting will be carried out on the basis of the essential criteria set out below, using the information provided by you on your application form.Please note JACE Medical reserves the right to use any desirable criteria outlined must clearly demonstrate on your application form how you meet the desirable criteria.Proof of qualifications and/or professional registration will be required if an offer of employment is made if you are unable to provide this, the offer may be withdrawn ESSENTIAL CRITERIA The following are ESSENTIAL criteria which will initially be measured at shortlisting stage although may also be further explored during the interview/selection stage.You should therefore make it clear on your application form whether or not you meet these criteria.Failure to do so may result in you not being shortlisted.The stage in the process when the criteria will be measured is stated below.Factor Experience, Qualifications, Registration Criteria Previous relevant experience in a small to medium sized practice environment (preferred) Previous experience within a bookkeeping role is essential Experience of using computerized accounting software (ALB preferred but not essential as training will be provided) Attention to detail, strong analytical and numerical skills Knowledge of basic bookkeeping procedures Experience with payroll, pension, CIS, PAYE Familiarity with finance regulations Ability to handle sensitive, confidential information Computer literate with sound working knowledge of MS Office.Method of Assessment Shortlisting by Application Form Knowledge, Skills, Abilities Possess good communication skills both verbally and written Ability to take ownership of workload.To be a team player with good interpersonal skills and a collaborative mindset Have ability to manage your time well and priorities tasks Possess exceptional attention to detail Method of Assessment Shortlisting by application form and i nterview DESIRABLE CRITERIA The following are ESSENTIAL criteria which will initially be measured at shortlisting stage although may also be further explored during the interview/selection stage.You should therefore make it clear on your application form whether or not you meet these criteria.Failure to do so may result in you not being shortlisted.The stage in the process when the criteria will be measured is stated below.Factor Experience, Qualifications, Registration Criteria Previous relevant experience in a small to medium sized practice environment (preferred) Previous experience within a bookkeeping role is essential Experience of using computerized accounting software (ALB preferred but not essential as training will be provided) Attention to detail, strong analytical and numerical skills Knowledge of basic bookkeeping procedures Experience with payroll, pension, CIS, PAYE Familiarity with finance regulations Ability to handle sensitive, confidential information Computer literate with sound working knowledge of MS Office.Method of Assessment Shortlisting by application form.Knowledge, Skills, Abilities Possess good communication skills both verbally and written Ability to take ownership of workload.To be a team player with good interpersonal skills and a collaborative mindset Have ability to manage your time well and priorities tasks Possess exceptional attention to detail Method of Assessment Shortlisting by application form and i nterview DESIRABLE CRITERIA Desirable criteria will ONLY be used where it is necessary to introduce additional job related criteria to ensure files are manageable.You should therefore make it clear on your application form how you meet these.Failure to do so may result in you not being shortlisted.Factor Qualifications Qualification in Accounting, Finance or relevant field Experience of working in a busy office environment Qualifications in Business or Administration Method of Assessment Shortlisting by application form If successful you will be required to produce documentary evidence that you are legally entitled to live and work in the United Kingdom.Failure to produce evidence will result in a non-appointment.
Job Title
Accounts Manager