Join to apply for theOffice and Facilities Managerrole atSupport for Ordinary Living 1 day ago Be among the first 25 applicants Join to apply for theOffice and Facilities Managerrole atSupport for Ordinary Living Get AI-powered advice on this job and more exclusive features. ACCOUNTABLE TO:Head of Finance & Business SupportSALARY:£29,064ANNUAL LEAVE:30 Days inclusive of public holidaysLOCATION:LanarkshireBASE:Kirk Road, WishawGeneral DescriptionOur Vision is ‘A world in which everyone’s potential to live a good life is fulfilled.’ We believe a ‘good life’ is one filled with the ordinary – love, friendship, belonging and the opportunity to use our skills and talents in places that appreciate them.Job PurposeThe Office and Facilities Manager is responsible for the effective management of our office environment, facilities, and a wide range of operational support functions. This includes overseeing contracts, compliance, maintenance, administrative systems, and general office coordination to ensure a safe, efficient, and well-organised workplace.Key ResponsibilitiesMaintain digital office filing systems. Work in Partnership with the People Team to support onboarding of new staff (e.g. desk setup, access, equipment). Maintain inventory and ensure stock levels are adequate. Liaise with suppliers and service providers for quotes and deliveries. Ensure the office environment is safe, clean, and well-maintained. Manage cleaning contracts and monitor standards. Develop, implement, and maintain office procedures and policies. Ensure compliance with health and safety regulations. Ensure VDU self-assessments are carried out. Maintain GDPR and data protection compliance in office operations. Manage contracts for utilities, IT, leases, and office services. Review and renew insurance policies, obtaining quotes in advance. Maintain a central record of all contracts and renewal dates. Monitor driving licence, MOT, and business insurance checks for staff using vehicles. Maintain logs and ensure documentation is up to date. Conduct fixed asset audits and tagging. Coordinate printer maintenance and manage secure document disposal (e.g. Shred-it). Ensure the office environment is safe, welcoming, and well-equipped for staff and visitors.Essential CriteriaStrong organisational skills – ability to manage multiple tasks and priorities. Excellent time management – meeting deadlines and maintaining efficiency. Attention to detail – ensuring accuracy in documentation and processes. Effective communication – both verbal and written, across all levels. IT proficiency – confident use of Microsoft Office (Word, Excel, Outlook) and office systems. Facilities management knowledge – overseeing maintenance, cleaning, and office safety. Procurement and stock control – managing supplies, ordering, and vendor relationships. Contract and insurance management – reviewing, renewing, and maintaining documentation. Problem-solving and initiative – proactive in identifying and resolving issues. Confidentiality and discretion – handling sensitive information appropriately.Desirable CriteriaExperience in a social care or third-sector environment Knowledge of GDPR and data protection practices Experience with asset management and tagging.Personal AttributesWe Are Looking For Someone Who IsValues-driven and committed to the mission of inclusive, person-centred support. Proactive and solution-focused with a continuous improvement mindset. Collaborative and supportive, across the organisation. Adaptable, with the ability to manage competing priorities and deadlines.Please Note: This is a new post, and this job description describes the practical purpose and main elements of the job. It is a guide to the nature and main duties of the job as they exist currently, but it is not intended as a wholly comprehensive or permanent schedule as it is expected that the role will evolve Seniority levelSeniority level Entry level Employment typeEmployment type Contract Job functionJob function Management and Manufacturing Industries Hospitals and Health Care Referrals increase your chances of interviewing at Support for Ordinary Living by 2x Get notified about new Office Facilities Manager jobs inMain, Wales, United Kingdom . Wrexham, Wales, United Kingdom 15 hours ago We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.#J-18808-Ljbffr
Job Title
Office and Facilities Manager