Job Title

Company SecretaryInternational Bank based in the West End of LondonPart time position – based in the office Salary £40k pro-rata Job PurposeThe main purpose of the role will be to provide essential support to a variety of internal departments, committees and the Board by handling various administrative and Company Secretarial tasks. This role will play an important role in ensuring the company's statutory and legal operations run smoothly and efficiently, whilst supporting the Bank with various legal tasks and ensure that the bank complies with appropriate regulations.Main responsibilities will include;Preparation for the Board and Board Committees activitiesEnsuring the smooth running of the Board’s activities by helping the Chairperson to set agendas and prepare papers. Ensuring all meetings are minuted in accordance with the agreed four-day working day draft turnaround timescales and that the minutes accurately reflect the views of the Board and/or committees.Ensuring that all Bank committees are properly constituted and provided with clear terms of reference. Attending Bank committee meetings at the request of the Chairperson of the committee and taking minutes of such meetings, if in attendance. Including but not limited to board meetings, Exco, committees and other meeting as requiredTo deal with correspondence, collate information and write reports, ensuring decisions made are communicated to the relevant company stakeholders.To act as a primary point of contact and source of legal advice and guidance for Directors as regards the Company and its activities in order to support the decision-making process. This will apply particularly to non-executive Directors. Ensuring compliance with all statutory filings, e.g. forms 288, 88(2), Annual Returns, filing of resolutions adopted at Annual General Meetings / new Articles of Association and any other filings required to be made with Companies House. Administering the registered office; attending to the receipt, co-ordination and distribution of official correspondence received by the Company, sent to the registered office; ensuring the provision of facilities for the public inspection of the Company documents. Manage all Corporate Secretarial work for the Bank, within the required SLA of 4 working day.Review and revise standard documentation, contracts.Participate in activities and meetings, address legal issues as required.To be considered for this position, ideal candidates must have the following experience & skills;Strong written and oral communication skills.Well-developed skills in the Microsoft Office suite of programs. Strong organisational and time management skills. Strong interpersonal skills and the ability to work well with people.Ability to achieve outcomes with minimal direct supervision.Company Secretarial and/or Legal Qualification.Membership of an approved and recognised body such as Institute of Chartered Secretaries and Administrators (ICSA)/ Company Secretary of a public company. Prior paralegal experience (preferably including in-house experience), with a strong grounding in corporate and commercial law.Experience in reviewing agreements and legal documents.Pervious minute taking experience. A proactive attitude, with great organisational, administrative skills and strong attention to detail.The ability to take ownership and work autonomously or as part of a team.Sound discretion and judgment, and the ability to maintain confidentiality.Outstanding communication skills and comfortable liaising with all stakeholders.A positive and energetic approach to the role and a great team player.A paralegal practice award, certificate, diploma, or higher diploma or CILEX qualification preferred.Strong research skills.