Job Title

Job Description:The Business Operations Coordinator at WALT Labs is a vital anchor role responsible for maintaining the smooth daily operation of our office environment while supporting the execution of internal systems across HR and Operational functions.This individual ensures action items move forward across teams, coordinates logistics for the UK, US and global office functions, supports company events and communications, and takes ownership of internal workflows that affect employee experience and team productivity. This is a structured, proactive, and hands-on role, critical to keeping the organisation aligned and efficient.Responsibilities:Office Operations & FacilitiesOpen and close the office daily (US) / coordinate schedules of team with shared working space (UK)Maintain a tidy, professional office space—coordinate with cleaners and vendors as neededMonitor and restock supplies: office, kitchen, cleaning, and restroom inventoryManage all shipping, receiving, and mail handlingBook car services, couriers, and coordinate in-person Google visitsMaintain a curated local list of hotels, restaurants, and logistics vendors (for London and UK-based events)Prepare travel reimbursement reports as requiredAdministrative Process OwnershipJoin meetings as needed, aid in capturing actions from AI toolsTrack and follow through on team tasks and checklists—ensure accountability and remindersManage shared calendars, conference room bookings, and office event logisticsProofread documents, internal decks, or collateral before publication or leadership reviewIdentify and anticipate recurring administrative needs (e.g., quarterly tasks, seasonal operations, compliance timelines) and proactively initiate actions or remindersSupport with formatting and updating internal documentation (handbooks, guides, newsletters, templates)HR & Onboarding SupportSupport onboarding logistics for new hires:Coordinate laptop/tech shipping and access provisioningUpdate shared calendars and confirm 1:1s and onboarding meetingsDeliver onboarding slide decks or checklistsEnsure PTO and handoff documentation is completed and reflected in calendarsSupport HR comms such as company-wide announcementsCompliance & DocumentationReview legal documents for basic formatting and completeness before circulationTrack document signature status and organise signed versions in the appropriate Drive foldersCoordinate document access or routing between HR, Legal, and OperationsMaintain a working knowledge of basic onboarding and contractor agreement flowsQualifications:RequiredStrong organisational skills and attention to detailProven ability to manage logistics, schedules, and multi-department checklistsFamiliarity with tools like Google Workspace, Slack, Jira, and ConfluenceComfort navigating a fast-paced environment with shifting prioritiesSolid written communication skills and experience proofreadingComfortable managing travel, basic expense tracking, and internal systemsPreferredExperience supporting HR and Legal admin workflowsEvent coordination or office vendor liaison experienceFamiliarity with UK-based operations or hybrid orgsCompetencies:Highly dependable, self-directed, and able to follow through with minimal supervisionFriendly and composed under pressure; maintains professional tone at all timesProactive communicator and task-mover: identifies gaps and closes themMaintains confidentiality and discretion across HR and legal processes