About Smiley Company & Smiley MovementAll candidates should make sure to read the following job description and information carefully before applying.The Smiley Company is a globally recognised icon of positivity and creativity, shaping culture and inspiring change for over 50 years. Smiley Movement, its non-profit arm, is a multimedia platform that amplifies stories of changemakers and leads impactful initiatives like the Charity Film Awards. Together, these brands aim to inspire, empower, and connect global audiences to drive meaningful impact.Role OverviewAs the Office Manager your role will be imperative in achieving maximum efficiency throughout all facets of the business. Combining the Management of the office alongside exciting project management, this is varied role will allow you to fully immerse yourself in the business. Youll work directly with leadership and line managers to create a welcoming, well-run workplace whilst maintaining policies and standards. We are seeking a highly organised, social office manager to join our dynamic team. This is a high volume and multifaceted role ideally suited for a candidate with experience manager a busy office for an SME. Positioned within the Operations team the role encompasses all facets of office Management whilst working on project roles within our creative teams. Key ResponsibilitiesOrganising meetings & facilitate notesMeeting room managementBooking transport and accommodationManagement of the DHL account Dealing with correspondence and queriesPreparation of company documentation Contact point for all office staffLiaising with suppliers, clients, stakeholders etcAssistingwith the organisation's HR function with employee data, benefits and policyManaging the company cards and logging all spending and other financial tasks, as requiredInventory, maintenance and supply of all office equipment and stationaryAssisting with trade show logistics / preparationOrganising company events - staff lunches, events, parties etcCompany communicationsProject managementOffice administrationHard and soft servicesmanagement / facility managementReporting via Bright HR (days in office, sickness, absences, annual leave etc)Office projects / tidying / organisingStorage, stock and archive managementOnline document management Translation (English.French French/English) or using Chat GPT Skills & ExperienceHigh level of discretion, integrity, and emotional intelligence.Confident managing multiple workstreams and working independently.Proven experience in an Office Manager role.Desirable ExtrasExperience in a creative, licensing, or brand-led business.Benefits 33 days holiday (including bank holidays)Pension SchemePerkbox and Vitality health insurance after successful completion of probationary periodTo apply, please send your CV and covering letter to charlotte@smiley.comEligibility to work in the UK.Notice period.Salary requirements.
Job Title
Office Manager