Job Title

This job is brought to you by Jobs/Redefined, the UK's leading over-50s age inclusive jobs board. The use of AI is monitored and if applicants have used it, then they are required to declare this in their supporting statement. Job overview UCLH is committed to delivering top-quality patient care, excellent education, and world class research. Our Trust values are Safety, Kindness, Improving and Teamwork. As a research pharmacy Administrator, you will be assisting our pharmacy clinical trials team deliver world class research by maintaining the storage and receipt of clinical trials medicines across the Trust. You will assist the Lead Research Technicians and our production colleagues to provide a high-quality dispensary service giving access to new and ground-breaking treatments to patients via study protocols. Together we undertake ground-breaking research across several specialities including cancer, neurology, stroke, rheumatology, and early phase medicine with approximately 400 trials currently open to recruitment involving investigational medicines, known as IMPs. The Trust has ample opportunities available for career aspirations and in the PCTU we have an education and training lead who will ensure you are on the correct path for your career. This vacancy would suit a newly qualified graduate or someone with experience in a community healthcare setting who is looking for a team that can provide a high level of mentoring and support on an on-going basis. Come and join our team if you are looking for a job where you can make a difference to patient care whilst learning about research delivery and digital health. Working at the Trust will give you 27 days annual leave at the start plus Bank Holidays. Main duties of the job Main roles & responsible are • Manage two main email inboxes, Seniors (new setups & amendments) & Invoicing (CT income) and distributing to the correct member of the CT team • Sending out the new setups for reviews to CT pharmacist (these reviews have KPIs of 10 days) • Sending out amendments for review to the multidisciplinary pharmacy team (to ensure we implement with 35 days) • Sending out the approval emails for clinical trial amendments • Over the past 12 months they have chased unpaid invoices • Support each month with the monthly invoicing for clinical trial activity - supporting information for the invoiced amounts • Answering sponsor queries on invoices generated by the team and resolving them or distributing to the correct member of the CT team • The initiation of the set-up of a clinical trial on CTMS and creation of the e-file for the new study • Updating of data on Q-Pulse for the setup of new studies - to ensure accurate data on set up KPIs • General admin - minute taking, room booking, meeting reminders etc Working for our organisation University College London Hospitals NHS Foundation Trust (UCLH) is one of the most complex NHS trusts in the UK, serving a large and diverse population. We provide academically led acute and specialist services, to people from the local area, from throughout the United Kingdom and overseas. Our vision is to deliver top-quality patient care, excellent education, and world-class research. We provide first-class acute and specialist services across eight sites: University College Hospital (incorporating the Elizabeth Garrett Anderson Wing) National Hospital for Neurology and Neurosurgery Royal National ENT and Eastman Dental Hospitals University College Hospital Grafton Way Building Royal London Hospital for Integrated Medicine University College Hospital Macmillan Cancer Centre The Hospital for Tropical Diseases University College Hospital at Westmoreland Street We are dedicated to the diagnosis and treatment of many complex illnesses. UCLH specialises in women's health and the treatment of cancer, infection, neurological, gastrointestinal and oral disease. It has world class support services including critical care, imaging, nuclear medicine and pathology. We are committed to sustainability and have pledged to become a carbon net zero health service, embedding sustainable practice throughout UCLH. We have set an ambitious target of net zero for our direct emissions by 2031 and indirect emissions by 2040. Detailed job description and main responsibilities For the full Person Specification and more information regarding the main responsibilities of this role, please refer to the attached Job Description. Come and be a part of the best NHS trust in England to work for, according to our staff* * UCLH top trust to work at in England - In the most recent NHS staff survey UCLH had the highest percentage of staff who said they would recommend us as a place to work, out of all general acute or acute/community NHS trusts in England - for the third year in a row. UCLH recognises the benefits of flexible working for staff - To find out more, visit: Flexible working. To discover more about what makes UCLH a great place to work, visit: Why Choose UCLH? Person specification Knowledge and Qualifications Essential criteriaEducated to Diploma level or equivalent. Extensive knowledge of Microsoft Office Extensive knowledge of developing and managing databases Desirable criteriaDemonstrates a working knowledge of clinical trials, Good Clinical Practice and how these impacts on pharmacy practice. Experience Essential criteriaExtensive administration experience Desirable criteriaExperience of working in a hospital /NHS/social care environment Values Essential criteriaDemonstrate ability to meet Trust Values of safety, kindness, teamwork and improving. Communication Essential criteriaDemonstrate good written, verbal and listening communication skills. Ability to work within a team. Ability to work on own and answer queries from customers. Effective customer service skills e.g., Telephone technique, message taking. Demonstrated ability to follow written and verbal instruction understanding the importance of following SOPs. Personal and People Development Essential criteriaWilling to produce a Personal Development Plan with Manager and work towards target each year Ensure the risk of infection to self, colleagues, patients, relatives, and visitors is minimised by: Essential criteriaBeing familiar with, and adhering to Trust policies and guidance on infection prevention and control. Completing all required training and education (both via e-learning and face to face) on infection prevention and control. Including infection prevention and control as an integral part of your continuous personal/professional development and included in your annual appraisal Taking personal responsibility so far as is reasonably practicable, in helping ensure that effective prevention and control of health care associated infections is embedded into everyday practice and applied consistently. Specific Requirements Essential criteriaAbility to multi-task Excellent attention to detail. At UCLH, we have a real 'One Team' ethos, and our values - safety, kindness, teamwork and improving, are central to the way we work. This is supported by our staff, who voted us as the #1 NHS Acute Trust to work for in the whole of England. At UCLH we take equality of opportunity seriously and are committed to being a diverse and inclusive employer, with a culture that creates a real sense of belonging and trust. It is our fundamental aim, to recruit, retain and promote a diverse mix of people who are representative of our local communities. Applications are encouraged from candidates of all backgrounds, cultures, and perspectives to support our world class research, innovation and creativity. UCLH recognises the benefits of flexible working for staff and has a dedicated policy which allows staff to apply for flexible working right from the beginning of employment. For more information please go to:. We offer our permanent staff an interest free season ticket loan for travel, all our staff have access to free independent and confidential support, large retail discounts, a staff discount platform, cycle to work scheme and on-site accommodation to name a few. Additionally, UCLH Arts and Heritage's staff wellbeing programme, Creative Comfort, offers a variety of ways to engage with the arts as a member of UCLH staff. You can try out the weekly choir, weekly art club and join the Culture Club for exclusive access to free and discounted tickets for opera, exhibitions, theatre and more. We recognise, reward and thank colleagues by nominating them for our annual Celebrating Excellence Awards, which are funded by UCLH Charity. We are also members ofoffers discounts on high street retail stores, offers on travel deals, and also to take advantage of cash back schemes. This vacancy may close before the current listed closing date. You are advised not to delay submitting your completed application. Please note that all correspondence regarding your application will be via email. The emails will be sent to you via TRAC.jobs and not via NHS Jobs, we encourage you to check your inbox regularly. Please note that if you are at present in a training position on the 2016 new junior doctor's contract and are applying for a Trust doctor role your salary will not be pay protected. You will be placed on the appropriate point of the Trust Doctor pay scale based on your previous experience. Please note that if you have not heard from us within 3 weeks of the closing date of the advert to assume that you have not been shortlisted on this occasion. The Trust uses electronic new starter forms on Trac to collect personal details. Information collected is securely stored and used to set up the employee record on the ESR HR system. For further support on submitting an application please refer to the NLPSS Applicant Toolkit:Employer certification / accreditation badges Applicant requirements The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions. Documents to download Job Description (PDF, 624.3KB) Functional Requirements (PDF, 262.3KB) UCLH Values (PDF, 860.9KB)#J-18808-Ljbffr