Job Title

Due to increased global growth, we are seeking a Air Freight Coordinator to be part of our Air Freight team at our offices based in London Heathrow.You will coordinate Air Freight activities for Alpi UK.Office Hours: Monday – Friday, 8.30am – 5.30pm – (inclusive of one-hour unpaid lunch). This role is office based. (must be flexible with the working hours)Salary Range: £25,000.00 - £30,000.00 per annum (dependent upon experience)Key Roles and ResponsibilitiesThe ability to co-ordinate with Network partners and UK clients to arrange a booking to be shipped from origin to destination countryBasic understanding of INCOTERMS and the risk and liabilities of each termThe Ability to co-ordinate with network partners, UK clients and/or internal teams to arrange a booking to be shipped from origin to destination country, maintaining clear and effective communication at all timesEnsuring all shipments adhere to international trade regulations, customs procedures, and export control lawsBasic understanding of INCOTERMS and the risk and liabilities of each termTo quote shipments prior to movement and applying agree rates where necessaryBuilding relationships with airlines for cargo bookings and rate negotiationsTo liaise with partners to reach out for quotes and ratesFamiliarity with various export documents and their purposeEnsure all air export jobs are completed correctly and in a timely mannerEnsure all customs declaration tasks are completed correctly and in a timely mannerHas the ability to follow instruction and produce airway bill pre-alerts, ensuring accuracy in preparation to avoid critical delays or penaltiesMonitoring the progress of shipments from origin to destination, providing updates to destination partners.Understanding of HMRC Volumes 1 & 3 of the UK trade tariff.Report immediately to the line manager any amendments to customs declarationsEnsure the operational system is always used correctlyAssist other departments as and when required by the companyMaintain regular communications with the network and sales teamLook and propose new efficiencies in customer workflowLiaise with HMRC and maintenance of customs proceduresEnsure all reports are completed as per provided deadlineEnsure the SOPs are followed completely and accuratelyLook and propose new efficiencies in customer work flowEnsure that all goods under Alpi’s deferment account are approved for delivery with accounts or line manager or an agreement must be place on SOP or quotesPassing invoices from suppliers and providers within 48 hours from receiptEnsure insurance is charged correctlyEnsure insurance claims are given to the claims department immediatelyPropose and report to Line Manager; strategies related to the Air productsProvide support and holiday coverage for the local staff when requiredSkills, Experience and Competencies:Proven experience, gained ideally within the Freight Forwarding sector with a minimum of 3 years’ experience would be an advantageKnowledge and experience of Import and/or Export multimodal businessKnowledge/skills required for Air Freight sales and productsDemonstrate quality communication skills along with good presentation skillsProficient with Microsoft packages especially Ms Excel and general PC knowledgeGood understanding of logistics processes and proceduresMust be able to prioritise and organise own workload with attention to detailAble to work independently and as part of a teamMust be flexible with their working hoursCompany BenefitsAlong with 20 days annual leave + Public holidays and yearly salary review we offer the following benefits:After one year’s service company contributions increase 9% for the Group personal Pension Plan.After completing six months’ service, Alpi UK Death in Service equal to three times your annual salary.After one year’s service employees are eligible to join the Private Medical Scheme (application process required).Holiday loyalty days up to a maximum of 5 days (1 day per each on the anniversary of your date of joining)Confidential EAP platform for you and your immediate family members as spouse/partners and children aged 16 to 24 in full-time education, living in the same household.Access to our Employee Discounts and Perks, which includes Grocery Shopping, Holidays, Movies, Sports, Wellness and many more.The ALPI Group is a recognised player in the Freight Forwarding and Transportation Industry who also specialises in the Supply Chain and Logistics Solutions.With 80 years of history, our company has established best-practice standards in ground transportation, air and ocean shipments, customs clearance, and supply chain management. Still a family run company where people are treated as people, not numbers and considered for their value. With unchanged passion we strive to balance a growing company in a highly competitive industry, with family ethics and social responsibility.Alpi UK is part of the Albini & Pitigliani Group #Alpiness