Job Title

Operations Administrator Location: Coventry Salary: Up to £37,000 + BenefitsPermanent - 5 days office based.Are you a proactive, detail-driven organiser who thrives in a fast-paced environment? Our client, a growing UK-wide business, is looking for an Operations Administrator to play a central role in managing fleet operations, insurance processes, and compliance administration. As the business expands, this position will evolve-offering the opportunity to shape processes, drive improvements, and support operational excellence.What You'll Be DoingYou'll be at the heart of the operational engine, ensuring everything runs smoothly day to day. Your responsibilities will include:Fleet Operations ManagementOversee a growing fleet (currently 100+ vehicles, increasing) managed mainly via external lease and hire contracts.Coordinate vehicle deliveries, maintenance, servicing, insurance, and incident resolution.Insurance & Asset CoordinationAct as the main point of contact between insurance brokers, operations directors, and teams for all vehicle and high-value equipment claims.Manage claim documentation and drive prompt resolution.Support the procurement of replacement assets when required.Expense & Administration OversightVerify expenses in line with company policy via the automated system (currently transitioning to an outsourced provider).Provide administrative support across departments and maintain strong stakeholder communication.Health, Safety & Compliance TrackingMaintain oversight of ISO-related documentation and compliance checks across UK sites (ISO9001, ISO27001, ISO45001, PAS128-no formal ISO qualifications required).Track safety inspections, insurance renewals, and maintenance certifications.Stakeholder CommunicationAct as a central contact for operations teams, insurers, suppliers, and third-party providers.Facilitate coordination across functions to maintain operational and regulatory standards.About YouExcellent communicator, comfortable engaging at all levels internally and externally.Highly organised with exceptional attention to detail.Confident working to tight deadlines in a fast-paced environment.Adaptable, resilient, and comfortable managing frequent change.Proactive, with a solutions-focused mindset.What's in It for YouSalary: Up to £37,000 per annumPension: 5% employer contributionHolidays: 24 days + bank holidays (Holiday Buy-Back Scheme available)Group Bonus SchemeWorking Hours & Location40 hours per week, flexible between 7:30am - 7:30pmTypical patterns: 8:30am-4:30pm or 9:00am-5:00pmFully office-based, with occasional work-from-home flexibilityIf you're ready to take ownership of key operational processes and grow with an ambitious business, we'd love to hear from you.At Gleeson Recruitment Group, we embrace inclusivity and welcome applicants of all backgrounds, experiences, and abilities. We are proud to be a disability confident employer.By applying you will be registered as a candidate with Gleeson Recruitment Limited. Our Privacy Policy is available on our website and explains how we will use your data.