Job Title

This job is brought to you by Jobs/Redefined, the UK's leading over-50s age inclusive jobs board. Who are we? A world where complexity is the only constant demands a new breed of company. Brave Bison is a different beast: a media, marketing and technology company purpose built for the digital era. Our universe is made up of award-winning business arms Brave Bison, Engage and SocialChain. And we're underpinned by our very own social-first media network who deliver monthly views in the billions for some of the biggest channels in sport and entertainment across YouTube, Snap, Meta and TikTok. We're a global collective who live and breathe digital, working with some of the boldest brands in the world to capitalise on the complexity that defines the modern marketing landscape. Our mission New platforms, new behaviours, new audiences, new trends, new technologies, new regulations-our clients' worlds get more complex daily. Their agency partnerships shouldn't. It's our job to cut through the chaos, make the complex simple and navigate a clear path to growth for them. That's why we make it our mission to capitalise on complexity for our clients-by crafting dynamic digital solutions that outpace tomorrow's challenges. Our values We're a proudly diverse business comprised of deep specialists across social media, digital marketing and technology. Although our skills, backgrounds and beliefs may differ, we are united by four core shared values: Bold Curiosity. We run at change and challenge convention because we love to push the boundaries of what the world thinks is possible. We champion discovery, go deep into our clients' worlds and are always hungry to learn more about them, our specialisms and each other. Connected Clarity. We are focused in our collaboration - joining the right dots between our clients, our partners and our herd of experts to deliver agile solutions at speed and scale. We set a shared ambition from the outset, are transparent at every stage and always strive to make the complex simple. Positive Encouragement. We want to make working with us the best part of someone's day. We lift one other up, find the fun in the day to day and are committed to ensuring everyone belongs. Constant Impact. We believe in outcomes over outputs.We're goal orientated, results driven and data-led.We show up with passion every day. And we're always honing our craft. Role & responsibilities: We are seeking a highly organised and proactive Personal Assistant / Office Manager to support senior leadership while ensuring the smooth day-to-day running of our office. This dual role involves managing diaries, travel, communications and presentation support for executives, alongside overseeing office operations and supplier relationships. The ideal candidate will be adaptable, discreet, and capable of managing multiple priorities in a fast-paced environment. Given the nature of this role, it is 5 days a week in the office, not hybrid. Key Responsibilities: PA: Diary management for Senior Executives across the business. Act as a key liaison with external stakeholders, ensuring clear and timely communication on behalf of the Executives. Organise travel arrangements - including booking flights, accommodation, trains, visas, and taxis. Lead the planning and execution of conferences, away days, and events. Coordinate large-scale internal and external meetings, including preparing agendas, collating presentation materials, supporting with reporting and meeting minutes. Manage executive expense reconciliation, credit card statements, and the end-to-end process of raising purchase orders and tracking invoices. Social & Well-being committee - being a member of the S&W committee to help plan and co-ordinate regular initiatives and events, as well as the annual summer + Christmas parties.Head of House: Liaising with landlord on all issues relating to the building and our office. Supporting onboarding and offboarding processes (i.e. access cards, tour of office incl. fire escapes, office benefits). Responsible for office maintenance, security procedures, visitor procedures, opening and closing. Regular walk arounds, logging any issues and organising repairs with a handyman. Supplier contract negotiation and management and procurement, including cleaners, security and office works. Office budget management and regular auditing of supplier accounts to ensure we are getting the best value. Health & safety - risk assessments, fire safety (alarms, drills, extinguishers, fire warden), first aid training and keeping up to date with first aid kits. Responding appropriately to emergencies or urgent issues as they arise. Sustainability committee - ensuring that all supplies and suppliers fall in line with our sustainability policy. Responsibilities include being up to date on any new products that can be used with in the business that have zero emissions, environmentally and ethical. Ensure all cleaning products are ethical and environmentally friendly. Weekly and monthly ordering, ensuring sensible stock levels;Stocking stationery and any other office items Weekly: Stocking kitchen - Milk, fruit, drinks, snacks, refreshments (coffee machines, filter taps)Arranging couriers, post collection and taxis. Greeting guests and clients into the office, ensuring they have a memorable experience. Setting up meeting rooms for client meetings - tea, coffee, lunches.Qualifications and experience: Proven experience supporting senior executives in a fast-paced environment. Excellent organisational and multitasking abilities, able to prioritise and adapt to changing demands. Strong communication skills, both written and verbal, with the ability to liaise confidently with internal and external stakeholders. Experience managing complex travel arrangements and event coordination. Proficient in Microsoft Office suite, particularly Outlook, Word, Excel, and PowerPoint. Ability to maintain confidentiality and handle sensitive information with discretion. Proactive, resourceful, and able to work independently as well as part of a team. Previous experience with office management and vendor coordination is desirable. What you'll get Our people make us who we are, so to make sure we attract and retain the best and brightest in the industry, we offer an attractive benefits package. But not only that, we are the UK's first carbon neutral agency (a status we have held since 2018), with a serious commitment to monitoring and reducing the impact our work has on the planet across three core sustainability pillars of Greenhouse Gases, Waste & Recycling and Sustainable Consumption. Then there's a whole host of benefits - from discounted gym memberships and free eye tests to an employee pension scheme and enhanced maternity, paternity, and adoption package. Here's a snapshot of just some of the benefits we think you might also like: Private medical insurance: To keep you fighting fit and give you and your family peace of mind. Income protection: We know it feels good to be covered, just in case. Calm Subscription: Now more than ever, it's important to mind your mind! 25 days annual leave: This increases to 27 days after three years with us, and then increases every subsequent year up to a max. of 30 days Christmas closure: No need to save holiday days for the Christmas closure period. It's on us! Birthdays off: One extra day to celebrate your big day Summer hours: Between June and Aug we finish at 15.00 every Friday. Online coaching: Unlimited coaching via OpenUp Performance & Salary: Reviewed twice a year for everyone. Finally, we're proud and committed to being an equal opportunity workplace, providing equal opportunities for all and treating all existing employees and all job applicants in the same way, regardless of their age, disability, gender, gender reassignment, race, religion or belief, sexual orientation, pregnancy and maternity status and marital & civil partnership status.#J-18808-Ljbffr