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Job Title: Office AssistantLearn more about the general tasks related to this opportunity below, as well as required skills.Location: Glasgow, United KingdomJoin Us!!We are hiring for an experienced and motivated Office Assistant to oversee our daily activities and support long-term strategies. The main goal of this role is to maximize efficiencies and drive growth to positively impact our employees, customers, and shareholders.What will you do?To provide business administrative support to Linxon UK teamTo assist with ensuring the Linxon office/s'operate efficiently and smoothlyTo manage office supplies inventory and place orders as necessaryTo receive/sort incoming mail & deliveries, and to manage outgoing mailRegularly familiarize and support implementation of office policies & proceduresTo support as required the Office ManagerKey Areas Of ResponsibilityAct as central point of contact for team queries re-directing as requiredResponsible for processing of New Starters (not exhaustive)Recording of laptop/IT set up/mobile phone/PPEArranging equipment collection for new starterUpdating of email distribution listUpdate Leave Management SystemLiase with hiring manager to ensure new starter has correct accessDrafting of new starter announcementsCarry out Office Inductions (not exhaustive)Tour of office or support with Induction and Office pass informationScheduling various department inductions (e.g. HR, Finance, etc.)Responsible for Off Boarding Leavers (not exhaustive)Arranging for return of Linxon belongings (laptop/mobiles)Updating of email distribution listUpdate Leave Management SystemCancelling company credit cardsUndertake Stock control and re-ordering (not exhaustive)Stationery/ BrandingBusiness cardsSundry suppliesAct as business support for UK offices (not exhaustive)Dealing with post & deliveries for Linxon officeUpdating of Competency databaseDBS / RTW records collating for auditingMaintain accurate asset register (IT/Mobiles)Co-ordinate the booking of meeting roomsLocal Linxon point of contact for Linxon teamPP support when requiredTypical KPIsEnsure all new starters are onboarded and receive their IT equipment on timeAccurate recording of annual leaveDBS checks for team to always be at 100%Have a positive working relationship with suppliers and stakeholdersMaintain Annual Leave databaseMaintain stock recordsOther Position-Specific CharacteristicsHave a can-do attitudeCan work calm under pressureGood attention to detailCan build positive working relationshipsPride themselves on providing excellent customer serviceExperience RequiredRelevant experience in a similar administrative roleExcellent organizational skillsExcellent verbal and written communication skillsGood time management skillsExcellent IT literacy systems ideally Oracle and MS OfficeAbility to understand and implement business processesAble to prioritize own work schedule/work without direct supervisionSystems orientated with a focus on detailFormal Education And Training RequiredBusiness administration qualification or qualified by experience About LinxonShaping energy solutions to empower sustainable connectivity.We combine Hitachi Energy's deep technological knowledge and Atkins Realis's project management expertise to create a company dedicated to substations we are Linxon. Linxon's vision is to deliver the best market offering for turnkey substation projects through world-class power technologies and delivering the highest level of competence in managing infrastructure projects.As a leading engineering company, we help our customers with turnkey substation solutions in the field of power transmission, renewable energy and transportation.In this role, you will have the opportunity to be part of a new company as it evolves and help shape it for the future. If you like new challenges, have an entrepreneurial spirit and are interested in working with other motivated professionals with expertise in the Substations EPC business, then this is the new opportunity for you.To know more about the Linxon please click on the link below. xjdpvnf Building the infrastructure to power the world - we are Linxon!