Job Title

Poten & Partners is a global brokerage, energy consulting and business intelligence company with operations in New York, London, Singapore, Houston, Dubai, Guangzhou and Perth. Poten provides brokerage and advisory support for the transportation of crude oil, refined products, liquefied natural gas (LNG) and liquid petroleum gas (LPG).We are looking to add a member to our Administration team in London, to support our global operations.The successful candidate will have responsibility for Poten’s London office front desk, including answering phone calls, greeting visitors, general office management responsibilities and administrative assistance.Key responsibilities:Ensuring the reception desk and switchboard are manned at all timesReceiving visitors at the front desk by greeting, welcoming, directing and announcing them appropriatelyOperating the switchboard and answering calls, screening and forwarding incoming phone calls, taking and forwarding messages accuratelyReservation of meeting rooms on Outlook, ensuring they are prepared with required catering and presentable at all timesKeeping the reception, meeting rooms and kitchen areas tidy and well stockedReceiving and sorting daily mail/deliveries and organizing outgoing couriersAdministration duties – ordering office supplies, reporting facilities issues, general team assistant duties – booking reservations, organizing team/client lunches, assist with employee expense administration etc.Attendance record keeping and administrationThe ability to demonstrate teamwork and assist with admin overflow work from the Office EA.Skills / experience/personal attributes required:Excellent organizational skillsExperience as a Receptionist or customer service role“Can do” attitude and happy to work as part of a small admin teamAble to work under own initiative in a methodical mannerProfessional and mature attitudeSolid written and verbal communication skillsGood time keeping and reliabilityKnowledge of MS OfficeTo all recruitment agencies – Cantor Fitzgerald & affiliates do not accept agency resumes. Please do not forward resumes to our job alias, employees or any other company location. Cantor Fitzgerald & affiliates are not responsible for any fees related to unsolicited resumes. Please contact the Recruitment function for additional details.