Job Title

Executive Assistant to Founder/CEOApplications will be reviewed on a rolling basis and may close early if suitable candidates are identified. Please only submit applications via email - applications submitted via LinkedIn will not be considered.Role ProfileFlexible, remote, full-time (40 hours per week).3-6 month trial period (by agreement, and with clear expectations and regular check-ins).£32,000-£40,000 per annum FTE (dependent on experience), plus 3% employer pension contribution (Nest Pensions).About The True Athlete Project (TAP)The True Athlete Project is an international movement of athletes, coaches, mindfulness teachers, researchers, and sport-for-change practitioners. Together, we're on a mission to build a more compassionate world through sport.Sport has the power to improve lives, but too often sport is exclusive, uninspiring, and harmful. It falls short of its potential “to unite people, to speak to youth in a language they understand, and to bring hope where once there was only despair" (Nelson Mandela).We bring an imaginative, warm, and mindful approach – transforming how sport is experienced and lived. We work across the sporting ecosystem - from Olympic, Paralympic and professional environments to community centres and schools.TAP is a registered charity in both the UK and the USA./the.true.athlete.projectPurpose of the EA RoleTo help TAP stay true to its mission. You will protect the quality, care, and integrity of TAP’s work by amplifying the Founder/CEO’s capacity for relationship-building, creative thinking, and leadership that directly serve young people, practitioners, and partners.You will play a vital role in creating the conditions for TAP to make a growing and lasting impact - through thoughtful coordination, high quality execution, trusted communication, and a calm, warm approach.Key ResponsibilitiesRepresent our Founder/CEO via high quality communicationManage CEO inbox and support good diary managementArrange meetings, speaking opportunities, and travel/accommodationFacilitate effective team operationsBuild relationships with trustees and coordinate board meetings - including gathering information for board reports, taking minutes and coordinating actionsMaintain central key documents database and support with statutory reporting requirementsSupport HR processes including recruitment, contracts, ID and background checks and staff recordsSupport fundraising activities, including campaign coordination and gift aid submissionsLiaise with the wider team, supporting with other administration / coordination as required, including basic financial administration, drafting and updating contracts and service level agreements, and sending materials to charity customers, partners and fundersDoing Well MarkersWe receive feedback that our EA is “a TAP person”, embodies the spirit of TAP, and contributes to the feeling of a TAP familyEmail communication reflects strong judgement, attention to detail, and an ability to represent the CEO and TAP with confidence and careDiary management is driven by an understanding of our CEOCEO’s relationships with stakeholders (customers, staff, volunteers, partners, funders, etc) are strengthenedConsistent error free administration, meeting scheduling, and public communicationsCEO receives proactive requests and suggestions to take administrative and coordination tasks off CEO’s to-do list, and to improve systems and processesCEO is less involved in readying trustees for board meetings and coordinating actionsCEO spends more time on high value projects and makes decisions based on information provided to himThe team is clicking, with good information flows, clarity and structurePerson RequirementsEssentialEye for detailExperience as an Executive AssistantExcellent written communication, with the ability to tailor tone and style as neededEmpathetic and sensitive to the needs of othersPersonally well organised and a structured plannerUnderstanding of ADHDExperience of managing CEO / MD diaryRelationally open, warm, and outcome-focusedProactive coordination - able to initiate and follow throughImprovement oriented, with excellent problem solving skillsAble to judge when to problem solve independently or when to ask for support and checksAdept at a range of situational responses - emails / phone / ZoomTakes responsibility for quality of written / financial checking outputComfortable remote working, using Zoom/Teams/Meets etc.Proficient at using G-Suite (gmail, google docs, etc.)Feels strongly motivated by the aims and values of TAPDesirable:Interest in mental health youth development, sport, mindfulnessExperience managing community fundraising initiativesExperience working with small to medium-sized organisationsUnderstands business developmentWhat we offer: Flexible, remote-first working cultureSupportive and mission-driven teamA chance to help shape the operational future and impact of an international charityProfessional and personal development opportunitiesSalary£32,000-£40,000 per annum FTE (dependent on experience), plus 3% employer pension contribution (Nest Pensions).Application InstructionsPlease send a C.V. and cover letter to TAP CEO, Sam Parfitt (sam.parfitt@) by 5th January, 2026. Applications will be reviewed on a rolling basis and may close early if suitable candidates are identified. Please only submit applications via email - applications submitted via LinkedIn will not be considered.If you require any accessibility assistance, please let us know by emailing sam.parfitt@ and we will be glad to provide support.We are committed to nurturing a diverse and inclusive environment, and we encourage applications from all suitably qualified candidates, regardless of race, colour, gender, gender identity or expression, disability, religion/belief, sexual orientation or age.The True Athlete Project is formed of two independent legal entities: The True Athlete Project (US), which is a 501(c)(3) non-profit organisation under US federal tax guidelines (EIN: 81-1063080), and The True Athlete Project Ltd (UK), which is a UK charity (charity no. 1198569). This role will be hired by the UK entity.