Job Title

Document ControllerGalldris GroupLocation: Birmingham, England, United KingdomAn exciting opportunity has arisen for a Document Controller to join our Midlands team. To be considered, you will come from a Civil Engineering or Construction background. The ideal candidate will have to hold a full UK driving licence, as travel between sites is necessary.The Document Controller will support the delivery of accurate, compliant, secure, and timely information across Galldris projects, ensuring that all documents are created, reviewed, issued, stored, and archived in accordance with Galldris Information Management procedures, ISO 19650 requirements, and client CDE protocols.The role ensures data integrity, version control and traceability of drawings, technical records, correspondence, QA documents, certifications and handover deliverables. The postholder will act as a core interface between the site, engineering, commercial, design, supply chain and the client teams, ensuring the correct information is available at the right time.Key Accountabilities to include but not limited to:CDE Platform Operation & Document ProcessingManage day-to-day document delivery using client-specified and internal CDE systems (Asite, Viewpoint/4P, Autodesk Construction Cloud/BIM360, DocElite, SharePoint)Maintain metadata consistency, revision status codes, naming conventions and workflows in line with project protocolsAdminister approvals, review cycles, comment resolution and controlled issue workflowsCompliance & StandardsEnsure documentation aligns with ISO 19650 principles, project information standards, BEPs and Information Management Manuals/ProtocolsApply correct revision control, transmittal logs, document numbering and traceability rulesSupport audits (internal, ISO 9001, ISO 19650, client) and corrective actionsInformation Quality, Accuracy & ReportingConduct routine quality checks on document registers, approvals, CDE records and Superseded vs Current statusMonitor overdue actions, review turnaround times, and report weekly to the Document Control ManagerProduce weekly and monthly document status and compliance dashboardsQA Records & Evidence ManagementEnsure storage within CDE folders meets defined metadata and QA structuring rules.Handover / O&M Data & ArchivingSupport the preparation and quality review of O&M manuals, as-built data, warranties, certificates and asset informationSupport archiving and digital retention in accordance with Galldris data governance requirementsTraining & Stakeholder SupportProvide first-line assistance to project engineers, supply chain and site teams regarding CDE use, workflows and accessContribute to onboarding of subcontractors and assist with permissions, naming rules and approval routingCollaboration & CommunicationProactively chase internal and external review actions, overdue approvals and unclosed comments to maintain programme complianceCommunicate clearly with engineering, commercial, quality teams and client/document controllers on workflow statusGeneralTravel to project sites and regional offices as requiredComply with all Galldris HSQE, Information Security and Data Protection policiesUndertake additional duties as required to support project delivery and information governanceExperience/Knowledge:Experience working as a Document Controller within civil engineering or main contractor environmentFamiliarity with live construction documentation including drawings, ITPs, RFIs, NCRs, permits, method statements and test recordsQualifications:Qualification in construction, information management or administration (desirable)ISO 19650 awareness or information management training (desirable)Full UK Driving LicenceValid CSCS Card Skills:Strong CDE platform skills (Asite, Viewpoint/4P, ACC/BIM360, DocElite)Strong Excel, Word, metadata handling and structured filing capabilityAbility to work to deadlines with high accuracyStrong communication and stakeholder coordination skillsProactive, organised and committed to continuous improvement in digital information workflowsInterested applicants must be eligible to work legally in the UK.Should you feel you have what it takes to be successful in this role then we would love to hear from you.Employee referral scheme - refer a friend or family member to work for Galldris.Galldris is an Equal Opportunities employer and does not discriminate against any protected characteristic.Note for Recruitment Agencies: We are not using Recruitment Agencies for this role. In the event of speculative CV submissions, no fees will be applicable.