Job Title

Job Description Operations Assistant Joining a firm of this calibre opens doors to a successful career within the Legal industry! We’re seeking candidates with operations, third-party or vendor experience from a Facilities, Clerk, Junior PA, Administrator or similar background who are ready to build on their experience and step into a rewarding administrative role at a top-tier US law firm. - Salary to £40,000 - 09:30-17:30 (Monday-Friday) - Located in beautiful, modern offices in one of London’s most prestigious areas - Free meals in the office - 10% pension contribution Key Responsibilities of the Operations Assistant: - Manage the Facilities team calendar including reminders, team meetings, maintenance schedules etc. - Take minutes of team meetings and follow-up on action points. - Assistant with office logistics, including facilities management, and vendor relationships. - Support and assist with planning office moves, liaising with IT, Facilities, and all relevant Business Services teams. - Assist with the onboarding and offboarding of facilities vendors. - Track and manage the firm’s assets e.g. furniture, coffee machines, office plants, etc. to help coordinate service and maintenance requests. - Conduct periodic Health & Safety and Fire compliance checks. - Coordinate Health & Safety and Fire compliance training for staff and maintain records, first aid, manual handling, and fire marshal administration. Skills & Requirements of the Operations Assistant: - 1-year of experience in a Facilities, Administrative, Operations or Clerk background where you have liaised with third-party vendors and facilities - Excellent interpersonal skills, with an uncompromising focus on customer service. - Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). - Proactive problem-solving abilities and a high-level of initiative.