Job Title

Position: Bid Administrator/Coordinator Location: North LondonSalary: up to 40k plus benefitsThe companyOur client is part of a large group of companies that operate within the Energy market where they offer their services to Housing Associations and Local Authority's throughout the UK. Bid Coordinator RoleThe Bid Coordinator will play a key supporting role in the development and delivery of winning bids across the business. The Bid Coordinator will work closely with the Bid and Business development team to coordinate all administrative, logistical and document control aspects of the bid lifecycle, from opportunity tracking through to submission and post bid reviews. This is an exciting opportunity to join the business at a pivotal stage of growth. You will help to establish and embed our bid management processes, maintain the bid library and knowledge base, manage deadlines and ensure that every submission is well organised, compliant and professionally presented.Bid Coordinator Main Duties & responsibilitiesSupport the Bid & Business Development team throughout the full bid lifecycle , from opportunity identification, qualification and document download to submission and post bid feedbackMaintain the bid pipeline tracker, ensuring opportunities are logged, updated and monitored against deadlinesDownload, organise and maintain tender documentation from procurement portals, ensuring all relevant documents are available to the teamCreate and maintain bid folders, file structures and document naming conventions for each opportunitySupport the completion of standard selection questionnaires, supplier registration forms and compliance documentation (e.g. Form of Tenders)Assist with formatting, proofreading and checking responses for accuracy, consistency and complianceUpload and submit final documents on e-tendering portals, ensuring all instructions, file limits and formatting requirements are followed preciselyManage the clarification process with the client including making sure the bid team are kept fully up to date with clarifications/document changes etc.Support teams to prepare for site visits and interviews including presentations and briefing on the team on the Bid PromisesManage any post submission correspondence with client team, through to conclusionSupport the creation and maintenance of a central bid library, ensuring approved content (case studies, CVs, policies, templates and model responses) is current and accessibleMaintain a register of mandatory company documents and certificates (e.g. insurance, accreditation's, ISO certificates, policies) and ensure they are always up to date for bid use.Bid Coordinator Skills & KnowledgeExperience in a coordination, administration or support role, ideally within bidding environmentExperience of using portals would be advantageous but is not essential. Excellent organisational skills, able to manage multiple deadlines, track progress and coordinate inputs from various stakeholdersHigh attention to detail and accuracy, with strong document control and version management skillsStrong written communication and proofreading ability, with good grammar and presentationExcellent working knowledge of Microsoft Office (Word, Excel, PowerPoint) and document formattingFamiliarity with e-tendering portals and basic understanding of public sector procurement processesProactive and solution-focused, with the ability to spot gaps or risks in documentation or process and raise them earlyComfortable working under pressure and to tight deadlines.Please click apply to register your interest or contact Gary Sewell for more information ApplicationsIf you feel that you have the relevant experience to be successful in this position and would like to find out more please apply online today attaching a copy of your current CV. Alternatively contact us on Apply below after reading through all the details and supporting information regarding this job opportunity. Howells are an Equal Opportunities employer. All applications will be dealt with in the strictest confidence. xjdpvnf Howells acts as an Employment Business for the supply of temporary workers and an Employment Agency in relation to permanent vacancies.