Job Title

The Administrative Assistant will deliver administrative and operational support to leadership teams, ensuring smooth coordination of scheduling, travel, reporting, and office functions. This role demands strong organization, meticulous attention to detail, and the ability to anticipate needs in a high-volume, dynamic setting.Key ResponsibilitiesManage and synchronize calendars, arrange internal and external meetings, and resolve scheduling conflicts as neededCreate detailed travel plans, including flights, ground transportation, and lodgingProduce and assemble presentations, reports, and other materials to support leadership and team initiativesMaintain organized contact databases and digital filing systems to ensure accuracy and easy access to informationFacilitate communication with portfolio companies, collaborating across departments to keep processes running smoothlyAssist with general accounting and administrative tasks, including tracking invoices, managing payables, and organizing financial documentationWork with portfolio business leaders to ensure timely and complete monthly reporting submissionsSupport basic office management and front-desk dutiesPerform other duties and projects as assignedQualifications1-5 years of administrative or executive support experience, ideally in private equity, finance, or a multi-entity environmentProficiency with Microsoft Office Suite (Excel, PowerPoint, Word, Outlook) and PDF toolsExceptional organizational abilities and attention to detailStrong written and verbal communication skillsCapacity to manage multiple priorities and deadlines in a fast-paced settingProfessional demeanor, discretion, and sound judgment