About Duncan Financial Group / L. Calvin JonesHeadquartered in Irwin, Pennsylvania - we help clients build and protect a better financial future. Our vision is to become the premier independent insurance and financial services organization that sets the standard for adding value to the lives of our clients, our employees, and our community stakeholders. At Duncan, we know that our greatest asset is our employees.We offer a new standard of insurance and financial guidance that is unmatched in the industry. Family-run for over 45 years, our diversified professionals get to know the needs of every client to deliver award-winning service for all their insurance, wealth management, and accounting needs. Built on a solid foundation, our relationships last for generations.Duncan Financial Group is quickly expanding both organically and through acquisition. With consistent and constant growth, we are continually seeking new talent to join us and continue to develop with us.Since 1911, L. Calvin Jones, a partner of Duncan Financial Group, has operated as an independent insurance agency serving individuals and businesses of Ohio and Western Pennsylvania, extending solutions across the continental United States. Smarter insurance, whether you're wanting business insurance, personal insurance, or surety bonds, start with experts who think a little differently. L. Calvin Jones understands your industry and what business insurance and personal insurance best suits your needs. With over a century of experience, our team of experts provide business, personal, employee benefits and surety bonds insurance solutions with a keen focus on the construction, commercial real estate, habitation, and hospitality industries.Personal Lines Administrative AssistantPosition Summary:The primary function of this role is to provide critical administrative and client support to the Personal Lines department. Working under the direction of the Director of Personal Lines Sales & Operations, this role is responsible for assisting Account Managers with policy management, documentation, client communication, and daily operational tasks. The Assistant plays a key role in maintaining accurate records, ensuring prompt service, and supporting the team's commitment to delivering high-quality insurance solutions to clients.Key Responsibilities:Client and Team SupportProvide general administrative assistance to the Personal Lines Insurance teamProcess endorsements, cancellations, proofs of insurance, and paymentsMonitor and manage general company in boxes and distribute messages as neededMaintain positive and professional relationships with internal departments to facilitate issue resolution and project completionAttend team meetings & staff meetingsAdministrative and Policy ProcessingPerform receptionist duties including answering and transferring phone calls, taking messages, sorting, and distributing incoming mail, and preparing outgoing mail and packagesAccurately input client and policy data into the agency management system in a timely mannerIdentify discrepancies or issues and escalate them to the appropriate Account ManagerOperational SupportHandle email and phone communications with professionalism and efficiencyFollow all agency systems, policies, and procedures as outlined in the operating manualAssist with general office duties such as ordering supplies, managing office equipment, and maintaining common areasParticipate in training sessions and professional development to build insurance knowledge and enhance skill setPerform other duties as assignedQualifications:High School Diploma or equivalent requiredPrevious experience in administrative support or customer service requiredInsurance or Financial Services industry experience preferredProficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and ability to learn industry-specific systems, i.e., Applied EpicExcellent verbal and written communication skillsStrong active listening and interpersonal abilities to support internal and external clientsDetail-oriented with strong organizational and time management skillsEffective problem-solving and analytical capabilitiesAbility to manage multiple priorities and work independently in a fast-paced environmentAbility to pass a criminal background check, as permitted by lawPhysical Requirements:Frequently sit, stand, and walkRegularly required to talk or hearFrequently required to use hands or fingers to handle or feel objects, tools, or controlsOccasionally required to climb or balance, stoop, kneel, crouch or crawlOccasionally lift and/or move up to 25 poundsVision abilities to include close vision, distance vision, peripheral vision, and the ability to adjust focusThe noise level in the work environment is usually moderateTemperature in the workplace is typically moderate, though the ability to withstand seasonal cold and heat of the outdoors is necessaryHours: Monday-Friday, 8:30am-5:00pmOffice Location: 3744 Starrs Center Drive, Canfield, OH 44406Benefits:Competitive CompensationHealth Insurance Plans (PPO, HSA, Copay Options)Dental InsuranceVision InsuranceCompany Paid Disability InsuranceSupplemental Insurance including Critical Illness, Accident, Legal, Pet Insurance401(k) with Safe Harbor MatchPaid Time Off Paid HolidaysNo Solicitation Notification to Agencies: Please note that Keystone and our Partner Agencies do not accept unsolicited resumes or calls from third-party recruiters or employment agencies. In the absence of a signed Master Service Agreement and approval from HR to submit resumes for a specific requisition, Keystone will not consider or approve payment to any third parties for hires made.
Job Title
Personal Lines Administrative Assistant