Job Title

Job OverviewThe Receptionist/Facilities Assistant is responsible for overseeing administrative functions, including managing the front desk, delivering excellent customer service, and helping maintain a safe, organized, and efficient work environment. This role provides direct support to the Executive Administrator and assists with day-to-day office operations, facilities coordination, and safety oversight. This includes serving as a safety coordinator under facilities to help ensure the building is safe, compliant, and properly maintained, including monitoring safety equipment, signage, and exit pathways. Must represent and display a high level of dependability, maturity, confidentiality, and professionalism. Acts as the first point of contact for customers, employees, and vendors.ResponsibilitiesMaintain the utmost confidentiality regarding company records and sensitive information.Serve as the first point of contact at the front desk, greeting and assisting employees, visitors, and vendors in a professional manner. Provide direct administrative support to the Executive Administrator, including scheduling, coordination, and special projects.Coordinate company meetings and events, including room setup, logistics, and catering arrangements.Manage conference rooms and training spaces, including scheduling, setup, and supply maintenance.Support day-to-day office operations to ensure a clean, organized, and efficient workplace environment.Oversee facilities-related tasks, including vendor coordination, supply management, and general office upkeep.Ensure all break areas are properly stocked and coordinate vending and coffee services.Serve as Safety Coordinator under facilities, helping to maintain a safe work environment by monitoring safety protocols, ensuring proper signage (including exit signs), and identifying/reporting potential hazards.Ensure workplace notices and required postings are current and properly displayed.Respond to administrative and verification requests in a timely and professional manner.Serve as a backup notary for company-related needs.Maintain a professional appearance and demeanor at all times.Perform other job-related duties as assigned.Skills and Requirements•Strong proficiency in Microsoft Office applications: Excel, Word, PowerPoint, and OutlookPrevious experience in administrative support, receptionist, or facilities coordination preferredStrong organizational and multitasking skills with excellent attention to detailAbility to manage time effectively and meet deadlines in a fast-paced environmentExcellent interpersonal and communication skills with a customer-service mindsetAbility to handle sensitive information with discretion and professionalismBasic knowledge of workplace safety practices or willingness to learnNotary capability preferred (or willingness to obtain) Experience with office systems, scheduling tools, or vendor coordination is a plusSelf-motivated, dependable, and able to work both independently and collaborativelyNote: All offers are contingent upon successful completion of a background check Posted positions are not open to third party recruiters and unsolicited resume submissions will be considered free referrals.AGS is an equal opportunity employer.