Job Title

Aviation Hazelwood MONeeded ASAPContractWork ONSITE M-FAdministrative Assistant- This person should have a background in retail. Motivated, polished, and able to support 4 executives and plan some events. Willing to train as long as the person is motivated! Purpose of Position The Administrative Assistant will be responsible for Calendar Management with multiple leaders; facilities support; travel & expenses; front office reception and general office duties. This is an on-site, full-time position. Tasks and Responsibilities • Serve as a central liaison, point of contact, and administrative support partner for site leadership and teammates • "Can Do" attitude w/exceptional customer service skills • Maintain and utilize Outlook calendars; schedule and organize meetings and conferences • Support event and conference preparations, including materials, booking rooms or off-site locations, AV equipment and all meeting logistics from start to finish. • Serve as backup support for the other administrative assistants as needed • Expense reporting for multiple leaders. • Exceptional, comprehensive administrative support to various leaders within Defense and Engineering • Plan and manage workload with the highest regard for key priorities, deadlines and best practices delegated from the Manager of Executive Administration • High skill set in multi-tasking, prioritizing requests and able to react in the moment • Critical thinker and thought partner to Manager of Executive Administration and other administrative assistant(s) • Travel and expense reporting through Concur in a timely manner • Manage office reception area including daily opening and closing • Answer phones and route calls to appropriate party, create and maintain office telephone directory and distribution lists • Greet visitors, assure that visitor check in process is completed • Help manage conference rooms • Sort and deliver office mail and packages, prepare outgoing mail for pick up including FedEx/UPS • Maintain office supply closet, order supplies as needed • Communicate facilities issues to building management/corporate facilities as appropriate • Coordinate with Human Resources to maintain employment posters and distributions for the office staff • Support all new hire coordination with HR • Manage visitor badges for internal teammates and external customers • Third party screening • Facilitate all invoices for payment w/the AP team • Assist with ordering food for various leadership and team meetings (may include set-up / clean-up). • Collaborate with Manager of Executive Administration for all team and culture building events Minimum Education • High school diploma or Certificate of High School Equivalency (G.E.D.- demonstrated satisfactory performance in the General Educational Development Testing Program) with two to three (2-3) years related experience and/or training, or equivalent combination of education and experience. • Aviation terminology/background, a plus. Minimum Experience • 2-3 years' experience, knowledge, skills abilities • Fluency in English, through both verbal and written communications; able to speak, understand, read and write • Excellent verbal and written communication skills • Excellent organizational skills • Ability to interact with various levels of management in a professional manner • Ability to adapt to changing schedules and high-pressure situations • Microsoft Office experience with heavy calendar management