Job Title

We are seeking an Administrative Assistant / Office Coordinator to support senior leadership at a leading global reinsurance brokerage and advisory firm. This is a highly visible, dual-function role offering the opportunity to partner closely with executives while also overseeing day-to-day office operations in a fast-paced, client-facing environment.Key Responsibilities:• Provide high-level administrative support to senior leadership and assist the broader brokerage team as needed• Coordinate complex domestic and international travel arrangements, partnering with a dedicated travel agency• Manage and submit expense reports while ensuring adherence to Travel & Expense protocols in collaboration with the Expense Management team• Assist in planning and executing onsite and offsite meetings, including logistics, catering, and materials preparation• Handle general administrative tasks such as copying, scanning, printing, and distribution of materials• Oversee office operations including refreshment management, supply ordering, and contributing ideas to enhance the workplace environment• Maintain vendor relationships, ensuring accounts, contacts, and records are current and accurateQualifications:• 3-5 years of administrative or office coordination experience within a professional services or corporate environment• Strong proficiency in Microsoft Office (Outlook, Excel, Word, PowerPoint); SAP Concur experience preferred• Excellent written and verbal communication skills• Highly organized with strong multitasking and prioritization abilities• Detail-oriented with the ability to manage multiple responsibilities under tight deadlines• Proactive, adaptable, and solution-oriented with a strong sense of ownership• Professional demeanor with strong interpersonal skillsWhat Is Offered:• $70K - $75K base + discretionary bonus• 4 days/week in-office environment• Opportunity to support senior leadership within a globally recognized firm• Collaborative, fast-paced culture with strong exposure across teams• Hands-on role with visibility into high-level operations and business strategy