Job Title

Administrative Manager and Corporate Services, VPA well-established global investment firm is expanding its operational infrastructure and has created a senior leadership role to anchor that effort. With nearly two decades in the industry and a growing headcount across multiple U.S. offices, the firm is looking for a builder "” someone energized by designing systems, professionalizing operations, and leading high-performing teams in a fast-moving environment.Location: New York, NY, In office 4 days/week, 1 day remoteCompensation & benefitsBase salary: $140,000-$185,000 range (flexibility for exceptional experience)Discretionary annual bonusFully covered health insurance premiums for individuals, effective from day one401(k) with 3% employer contribution15 vacation days (accrued) + 7 sick days + 2 volunteer daysWhat you'll ownLead and develop a large, regional team across multiple U.S. locations, setting performance standards, coverage models, and career development pathwaysDesign and implement a formal operating model for Administrative Services across the Americas - defining roles, service boundaries, escalation protocols, and workload allocation frameworksBuild the firm's first enterprise-wide corporate travel program from scratch, including policy development, TMC/vendor selection, duty-of-care protocols, and integration with the EA service modelOversee conference services and front-of-house teams, ensuring a consistently excellent experience for internal stakeholders and external guestsEstablish SOPs, governance structures, and KPIs across administrative support, travel, expenses, and executive operationsServe as a senior operational partner to firm leadership, managing complex escalations and driving change across a geographically distributed organizationOwn talent lifecycle for the EA community: recruiting, onboarding, coaching, performance management, and long-term succession planningManage vendor relationships and budgets across administrative services, staffing, and corporate travelWhat we're looking for5-10+ years in corporate administration management, executive services, or operational leadership roles3+ years managing multi-site teams in complex organizationsProven track record designing and implementing enterprise programs - travel, shared services, operational frameworks - from the ground upDeep familiarity with executive-level support standards in financial services or a similarly regulated environmentExperience owning or transforming a corporate travel and expense programComfortable operating with discretion and executive presence in a C-suite-facing capacityStrong process orientation - you build governance and controls, not just manage day-to-dayAbility to influence without authority and drive alignment across a matrixed organizationPlease submit your resume to apply!You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting /home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.