Job Title

Job Summary:The Administrative Services Lead plays a critical role in supporting the operational infrastructure of a growing multi-unit retail store chain. This individual will be responsible for managing landlord relationships, overseeing lease negotiations and compliance, coordinating business licenses and regulatory filings, facilitating trade contractor activities, and providing high-level administrative support to executive leadership. The ideal candidate is highly organized, detail-oriented, and capable of managing diverse administrative functions in a fast-paced retail environment.Key Responsibilities:Lease & Property ManagementManage ongoing landlord relationships across all store locations to ensure alignment on lease terms, property maintenance, and other tenancy issues.Negotiate new leases, renewals, amendments, and terminations in collaboration with the real estate team.Track and maintain all lease documents, critical dates (e.g., renewal options, expirations), and financial obligations.Business Licensing & Regulatory ComplianceEnsure all store locations maintain current business licenses and comply with state, local, and federal regulatory requirements.Monitor expiration dates and lead timely renewals of business licenses, permits, and certifications.Coordinate with compliance teams and legal advisors to respond to regulatory audits or inquiries.Trade Contractor CoordinationSupport the primary liaison between the company and external trade contractors (e.g., maintenance, repair, remodels).Assist in vendor vetting, onboarding, and contract administration.Executive Administrative SupportProvide high-level administrative assistance to company executives.Draft and manage communications, reports, and presentations as required by senior leadership.Maintain confidentiality and professionalism in handling sensitive corporate information.Qualifications:Bachelor's degree in Business Administration, Real Estate, or related field preferred.5+ years of experience in administrative operations, lease administration, or multi-site retail support roles.Knowledge of customer service and financial reporting is essential.Proficient in Microsoft Office Suite.Critical thinking skills required, including the ability to analyze interpret, and communicate recommendations to executive team.Excellent communication, negotiation, and interpersonal skills.Proven ability to prioritize and manage multiple tasks in a deadline-driven environment.Corporate Office:This position is a full-time salaried in-office position, Monday - Friday. Our corporate office is located at:1585 SW Marlow Ave, Portland Oregon. (Cedar Hills, Beaverton Area). What We Offer:Competitive salary and benefits package. Starting Base Salary $75,000-$90,000 (depending on experience). The annual bonus potential is 10% of salary, depending on annual performance metrics achieved. 401(K) Plan w/company contributions.Medical and Dental Benefits.Paid time off. Opportunities for professional growth and development.A collaborative and supportive work environment.Note: This job description is intended to convey information essential to understanding the scope of the position and is not exhaustive. Duties may be altered or assigned based on business needs.