Job Title

Local Administrative Officer in San Francisco, CA. for 6+ months initial contract to possible hireThis Jobot Consulting Job is hosted by: Robert ReyesAre you a fit? Easy Apply now by clicking the "Apply" button and sending us your resume.Salary: $40 - $65 per hourA bit about us:Prestige Hospital SystemPlaced #1 in both California in a broad assessment of excellence in hospital-based patient care.Why join us?Competitive Salary$$Stellar Benefits (Medical, Dental Vision, Life Insurance)Flexible ScheduleJob Stability Career growthThe position offers a competitive salaryIf you are passionate, thrive in a fast-paced environment and are ready to take your career to the next level, we would love to hear from you.Job DetailsJob Details:Are you a detail-oriented professional with a knack for administration and a passion for healthcare? If so, we are looking for a Consulting Administrative Officer to join our dynamic team in the healthcare industry. The ideal candidate will be responsible for providing high-level administrative support while working closely with our consulting team. This role requires a deep understanding of contract and grant administration, calendar management, and expense tracking. You will also need strong knowledge of MS Office Suite, particularly Microsoft Excel, and experience with Outlook calendaring. A background in law is highly desirable as you will be dealing with legal documents and contracts. If you have a minimum of 5 years of experience in a similar role, we would love to hear from you.Requirements:5+ years supporting C-Suite executives as an Admin OfficerThorough knowledge of University rules and regulations, processes, protocols and procedures for budget, accounting and fund management, and / or personnel managementKnowledge of a variety of administrative operational activities such as event planning, basic fundraising processes, risk management planning, website design, accounting and payroll, and contracts and grants regulations and guidelines.Solid knowledge of common University-specific computer application programs.Strong skills in short-term planning, analysis, problem-solving, and customer service.Thorough knowledge of financial analysis and reporting techniques, and / or human resources policies and procedures for staff and academic employees.Strong project management, calendar management, office suites, teams, understand lean principles.We are looking for candidates with strong University experience supporting C-level executives with contracts and grants experience as well.Responsibilities:As a Consulting Administrative Officer, your duties will include but are not limited to:1. Providing administrative support to our consulting team, including managing schedules, coordinating meetings, and organizing travel arrangements.2. Managing and tracking contracts and grants, ensuring all documentation is accurate and up-to-date.3. Handling expense reports, including reviewing, processing, and reconciling expenses.4. Assisting with the preparation of legal documents and contracts, ensuring all are in compliance with relevant laws and regulations.5. Utilizing MS Office Suite, especially Microsoft Excel, to create detailed reports and presentations.6. Utilizing Outlook for efficient calendar management, ensuring all appointments and meetings are accurately scheduled and rescheduled as necessary.7. Maintaining a high level of confidentiality and professionalism at all times.Qualifications:To be considered for this role, you must have:1. Minimum of 5 years of experience in administration, preferably within the healthcare industry.2. Proven experience with contract and grant management.3. Exceptional organizational skills, with a keen eye for details.4. Proficiency in MS Office Suite, particularly Microsoft Excel.5. Experience with Outlook calendaring and expense tracking.6. Knowledge of law, preferably with experience in handling legal documents and contracts.7. Excellent communication skills, both written and verbal.8. Ability to manage multiple tasks and projects simultaneously, with a high degree of accuracy and attention to detail.9. Strong problem-solving skills and the ability to work independently and as part of a team.10. Bachelor's degree in Business Administration, Healthcare Administration, or a related field is preferred.If you are a highly organized individual with a passion for healthcare and a talent for administration, we would love to hear from you. Apply today to join our dynamic team!Interested in hearing more? Easy Apply now by clicking the "Apply" button.Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance.