Job Title

Manager, Office & Facilities OperationsWe are seeking a dynamic Manager, Office & Facilities Operations to ensure the seamless functioning of our clients office environment. This role is pivotal in fostering a productive, efficient, and welcoming workplace by overseeing daily office operations, managing vendor relationships, supervising administrative staff, and supporting cross-functional teams including HR, Accounting, and Executive Leadership.If youre a proactive, organized leader with a passion for creating smooth workflows and a positive office culture, this is the role for you!Key ResponsibilitiesOffice & Facilities ManagementOversee all aspects of office operations, ensuring a safe, efficient, and well-supplied workplace for employees and contractors.Manage vendor relationships, contracts, and services for office supplies, maintenance, and facility needs"”continuously evaluating cost-effectiveness and service quality.Coordinate office maintenance, safety protocols, and ensure compliance with health and safety regulations (including OSHA reporting).Lead office space planning initiatives in collaboration with leadership, optimizing office usage and attendance tracking.Act as Fire Warden, ensuring proper training and a strong safety culture.Serve as a Notary Public (NJ), providing notarization services as needed.Administrative LeadershipSupervise and develop front office staff, including reception and temporary administrative support.Organize internal meetings, company events, and manage day-to-day office communications.Oversee incoming/outgoing mail, office correspondence, and ensure smooth coordination across departments.Financial & Vendor ManagementProcess invoices, manage petty cash, and support expense reporting.Lead competitive bidding processes and negotiate vendor contracts (e.g., facilities, office services, supplies, travel accommodations).Assist with budget preparation and ongoing tracking of office operations expenses.Provide administrative support to accounting functions, including general accounts payable activities.Cross-Functional SupportPartner with HR on company events, employee programs, and other initiatives.Provide administrative assistance to executive leadership and various departments as needed.Enforce office policies while promoting a collaborative and positive work environment.QualificationsAssociate degree in Office Administration, Facilities Management, Business, HR, or related field required; Bachelor's degree preferred.5-7+ years of experience in Office Management, Facilities, Operations, or HR support roles.Experience in contract/vendor management and administrative operations.Prior supervisory experience strongly preferred.Notary Public certification (NJ) is a plus.Solid organizational, project management, and multitasking abilities.Strong communication, interpersonal, and negotiation skills.Ability to handle confidential information with discretion and professionalism.Proactive problem-solver with sound decision-making skills.Proficiency in MS Office Suite (Word, Excel, PowerPoint); knowledge of HRIS systems is a plus.Familiarity with Accounts Payable processes.Why Join?Youll play a key role in shaping a productive, efficient, and engaging workplace environment. This is more than just office management"”its about creating the foundation for teams to thrive.