Job Title

We are working with a well known biopharmaceutical company seeking a skilled Administrative Assistant to join their team and provide complex administrative support functions for the VP, Head of Program Management and several other R&D groups, ensuring efficient office and logistical operations. The ideal candidate has the ability to work independently and flexibly in a fast-paced environment with strong initiative and follow-through. This is a great contract opportunity, and we are looking to fill the position as quickly as possible.ResponsibilitiesResponsible for heavy calendar management utilizing OutlookExperience with support of remote senior leaders and team membersSchedule meetings with internal and external groups as needed, including organizing all meeting logistics (availability of attendees, meeting rooms and equipment, online conferencing via Lync and catering as required)Manage confidential and proprietary material effectively and discreetlyDemonstrate proficiency working with the procurement systems and processes, including processing new vendor requests and contractsAssist with creating/editing executive and/or departmental documents and presentationsAssist with travel needsFile expense reports in electronic and alternative systems as appropriate.Back up to other administrative assistants as needed, including European colleagues as neededOversee and execute timely completion of additional projects, as neededEstablish, update and maintain departmental files and recordsType and format confidential and non-routine documentsQualificationsBachelor's degree preferred but not required3+ years of related administrative experience in pharmaceuticals/biotechnology strongly preferredPrior experience working with technical teams or R&D preferred.Ability to work independently and manage multiple projects with superb accuracyExceptional customer service skill with internal and external personnelDemonstrated exceptional MS Office skills (Word, Excel, Outlook, and PowerPoint).Must be able to work 8:00 am to 5:00 pm Eastern; office-based 3 days per week at NJ US HQ office in Morristown, with 2 remote working days per week