Job Title

We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support within a large, complex organization. The ideal candidate will be adept at managing intricate schedules, coordinating meetings, and facilitating seamless communication in a fast-paced environment. This role requires a strong understanding of organizational dynamics, exceptional communication skills, and the ability to handle sensitive information with discretion.This is a 12-week assignment.The role involves complex schedule management, supporting an executive with responsibilities across two hospital locations and community work (serving on 4 boards, community events, etc.).** Monday - Friday, 8:00 AM - 5:00 PM** 100% onsite, rotating **Walnut Creek ** 1425 S. Main St., Walnut Creek, CA 94596Antioch ***** 4501 Sand Creek Rd, Antioch, CA 94531**Provide high-level administrative support, including complex scheduling and calendar management for executives.Coordinate multiple and difficult calendars, and arrange meetings, including reserving rooms and preparing agendas.Manage meeting logistics, including room reservations, agenda preparation, and material distribution.Prepare and edit correspondence, reports, and presentations.Facilitate communication between executives and internal/external stakeholders.Handle confidential information with utmost discretion.Apply a thorough understanding of the organization and its functional policies and processes.5-7+ years of administrative assistant experience supporting at the manager/director level, or related experience. We will consider candidates with less experience to fill quickly.High School Diploma, GED, or related experience required; BA/BS preferred.Substantial understanding of the job, and applies knowledge and skills to complete a wide range of tasks.Strong writing skills to create difficult and more detailed correspondence.Basic to intermediate knowledge of Microsoft Office Suite *** Outlook, Word, and PowerPoint.Working knowledge of email and office equipment (fax, phone, copier, etc.).Ability to learn and apply a thorough understanding of a large, complex organization and its customers.Excellent organizational, communication, and time-management skills.