Job Title: Project Support Assistant 2Duties: Project Support Assistant 2 - Overland Park, KS - HybridContract Start Date: 06/16/2025Estimated End Date: 12/19/2025U.S. citizenship is required for this role.Job SummaryCandidate must have intermediate to advanced Microsoft Suite technical skills, strong interpersonal skills, and knowledge of electronic file structures/filing. Knowledge of electronic submittal practices and SPECS Intact is also strongly preferred.To provide support to the project team and management under minimal supervision. Incumbents have demonstrated proficiency in the project support role and are able to utilize frequent independent judgment, as needed. Possesses broad knowledge of project policies and procedures involving all phases of project execution from bid specifications through project closeout. Adapts past project knowledge to the needs of the current project with minimal direction or review needed from project management. Has regular contact with clients, suppliers, or company employees outside the immediate work area to exchange information.Key ResponsibilitiesCompletes complex filing activities such as assigning file numbers, action items, and distribution for the project file systemTracking, logging, and following up on real estate and facility needs utilizing a tracking system and communicating updates to appropriate stakeholdersSubmits badging requests for building and suite-level badging accessUpdates floorplans and wayfinding for professionals as they hire and leave the organization, attention to detail requiredOwns and manages the regional office spreadsheet and security requirements status for each regional office. Requires communication with office leads/admins and teams, and management of components required by security.Event planning for projects and department teams to include ordering food, reserving rooms, helping set up training, and tracking of team-building events.Building and maintaining workflows- online toolTracking and sending travel computers for over 400+ professionals- this will require establishing a process and managing itCreation of posters and update monthly slide show that showcases announcements, birthdays/anniversaries, and new hires in InDesign/Illustrator or other creative platformsCreation of Microsoft Forms for various needsDepartment Liaison to support food or flowers for professionals for weddings, babies, surgeries, or funerals.Reproduction of design documents, binding, and shipping to clientsFrequently interacts with upper management on related project issues, as well as Federal team membersMay maintain a personal calendar for the project managerPerforms scanning and electronic filingAnswers phonesGreets and directs visitorsAssembles documents (reproduction and collation)Performs word processing and data entryOrders office suppliesMaintains project calendarArranges project-related meetings, travel, and/or eventsGenerates or distributes ad hoc reports using various business systems and databases to the internal project teamGenerates simple documents, such as letters and memosGenerates more complex documents, such as spreadsheets and presentationsMay coordinate the collection of timesheetsMay route and track invoicesMay verify the accuracy of invoices prior to approvalPerforms other general clerical duties as neededIndividual contributor with no subordinatesSkills:5+ years of relevant experience preferredIntermediate spreadsheet and word processing skills needed.
Job Title
Project Support Assistant 2