Job Title

Overview: Interstate Waste Services is the most progressive and innovative provider of solid waste and recycling services in the country! We primarily service Northern New Jersey, Southern New York State, New York City, with a landfill located in Ohio, where we also own and operate a state-of-the-art rail-served landfill. We cater to a diverse range of residential, industrial, and commercial customers. Our mission has always been to provide our customers with the highest quality waste, recycling, and environmental services, while keeping focus on employee, customer, and environmental safety.   What makes our company culture unique is we have mastered the ability to balance the standards of a large corporate company while maintaining our small business family style culture.  Essential Job Summary:: The Administrative Assistant will play an integral role in supporting the day-to-day operations of our Hauling Depot. This role will primarily support operations management, and the drivers and collection helpers on routes over the phone. The ideal candidate will have strong communication skills, computer skills, and the ability to multi-task.  Essential Job Functions: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Other minor duties may be assigned.: Check-in and communicate with drivers and collection helpers around shift times daily Data entry regarding driver hours, miles, fuel, etc. on route sheets/logs Coordinate with dispatch on daily route assignments and changes as neededMake corrections (productivity data) within 24 hours. Enter productivity entry for previous day. All productivity must be entered within 48 hours of route completion. Receive and assist occasional customer service calls and communicate between drivers on routes Collect daily tickets and DVIR's (Vehicle inspection report) for processing; also, injury/accident reports as needed Contact sales and/or customer service departments in case of service issues and updates Organize and distribute all paperwork from drivers or other staff Utilize "Tower" program for all functions of operations requiring Tower data entry and accuracy. Assist with incident report documentation and filing as needed. Requirements and Qualifications:: 5 days a week Monday through Friday with some Saturdays being required.The start time for this position is 9 am to 6 pm.The position requires mainly sitting and typing throughout the day Applicants must be at least 18 years of age and legally eligible to work in the United States. High school/GED education completed; higher education is a plus. Fluency in English required, Spanish bilingual is a plus. Experience from waste management or transportation industry is strongly preferred. Must have computer skills, including Microsoft Excel, Word, Outlook, TEAMS Ability to prioritize takes effectively Strong problem solving and decision-making capabilities High level of accuracy and attention to detail Adaptability to changing priorities and schedules Expertise with data entry and records management. Excellent organizational and time management abilities. Demonstrated ability to maintain confidentiality and handle sensitive information with discretion.  Additional Information: This job description is intended to be an accurate representation of the general functions of the job, rather than exhaustive list of duties, responsibilities, or experience. Other duties may be assigned, requested, or required. Aspects of the job may be altered without notice.  Interstate Waste Services provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.  This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.  Salary Range Minimum: USD $21.63/Hr. Salary Range Maximum: USD $28.85/Hr.