Our visionWe are a global team of memory makers, collaborators, industry leaders, innovators and so much more. We believe amazing vacations and experiences start with teams as diverse as the customers and communities we serve. At Hilton Grand Vacations, your future is bright!The roleThe Specialist C&D Projects performs technical and support functions for assigned projects. This position works under the direction of senior leadership to perform tasks related to various functions of project delivery including contract administration, submission of project pay applications, resource scheduling, and communication with project consult ants and internal project team.Provides comprehensive administrative support and project coordination on Hilton Grand Vacations corporate construction and capital improvement. Combines technical and administrative skills in helping to establish and maintain project files, travel arrangements, prepare correspondence , proposal requests and responses, project cost reports, bid analysis and other administrative and project functions. Key ResponsibilitiesManage projects as assigned taking initiative and ownership through completion.Performs complex project activities involving frequent exercise of independent judgment and diplomacy such as project accounting, budget analysis, etc.Prepare cost report which entails leading the project budget report. Managing and analyzing live reports on a daily basis including forecasting as changes occur and making adjustments where necessary with multiple projects.Review project contractor pay applications against contract amount (including approved change orders). Confirm completion percentages with project manager, review all required back up information for completeness, accuracy,etc. (lien wavers, material invoices, stored material documentation, change order approvals).Leads the Project Accounting in the processing and expediting all invoices for construction and Professional service providers. Including preparing and communicating with project accountants for approvals and processing. Generate and maintain all project documentation logs (contract status, RA's, certificate of insurance status, close out documentation, submittal, etc). Assist in the communications and follow-up with contractor to resolve outstanding issues.Owns the process for preparing contractor bid packages and professional service RFP's including monitoring bid and proposal responses and preparing spreadsheet Analysis. Prepares and processes reserve project requests.Manages creation of contracts, including working with third party vendors and legal team.Ownership of project or program implementation and roll-out for non complex projects. Research issues, prepares reports, and provides recommendations to leaders.Responsible for the initial review of furniture, fixture, and equipment (FF&E) specifications or similar documentations, then monitors tracking status and tacking of required submittal.Manages small capital improvement projects. Why do Team Members Like Working for us?Excellent health care options (medical, dental, and vision that encourage preventative care - that start on day 1!).Outstanding Paid Time Off (PTO) that allows for adventure, rest, relaxation or recuperation.All new Team Members are automatically enrolled in the HGV Retirement Savings Plan.Our Go Hilton Team Member Travel Program offers accommodations at deeply discounted rates and 50% off at participating hotel-operated restaurants. Pass the savings on since HGV allows you to share additional discounted room nights. Job detailsFull-timeHybrid Key SkillsAbility to create and evaluate processes. Experience required Associate's degree3-5 years related experience. HGV was awarded four out of five stars for fostering a culture of work-life balance and family-friendly benefits, and is one of Newsweek's "America's Greatest Workplaces for Parents & Families." Over the past 30 years, the highest honor we've received is the continued loyalty of our Owners, Members and Guests. We've also earned accolades for the remarkable work of our dedicated Team Members throughout our resorts, call centers and corporate offices. We are an equal opportunity employer and value diversity at our company. We do not discriminate based on race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.
Job Title
Specialist C&D Projects