Job Title

Entity: Customers & ProductsJob Family Group: Business Support GroupJob Description: We are seeking a highly organized, proactive, and detailed-oriented Personal Assistant to support the Head of Guest Experience and Head of Digital Enablement & Engagement.  The Ideal Candidate will be a self-starter with excellent organizational and communication skills with the ability to manage multiple tasks efficiently. This role requires a high level of discretion, professionalism, and the ability to work and adapt in a fast-paced business environment.Key Responsibilities:Executive Level Administrative Support:Proactively manage and maintain the calendar, including coordinating and scheduling of key meetings.Proactively manage the travel schedule and associated logistics of the leader’s travel needs. Coordinate the execution of all expense reporting utilizing Concur Expense System.Prepare and edit correspondence, communications, presentations and other documents as needed.Coordinate all executive meetings and associated logistics for all key internal and external parties.Organize and maintain files and records, ensuring confidentiality and security of sensitive information.Coordinate all necessary legal execution of documents, as needed. Facilitate and own the agendas for all leadership team meetings and coordinate with the relevant stakeholders to ensure effective time management.  Project Management:Assist in the planning and execution of projects, ensuring deadlines are met and objectives are achieved.Coordinate with various departments and external partners to facilitate project progress.Track project milestones and deliverables, providing regular updates to the leader.Event Coordination:Plan and coordinate events, meetings, and conferences, including logistics, catering, and guest arrangements.Prepare agendas, take minutes, and follow up on action items from meetings.Qualifications:Proven experience as a Personal Assistant, Executive Assistant, or similar role.Strong organizational and time management skills, with the ability to prioritize tasks effectively.Excellent verbal and written communication skills.Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.Ability to work independently and as part of a team, demonstrating flexibility and adaptability.High level of discretion and confidentiality.Strong problem-solving skills and attention to detail.This role supports the Head of Guest Experience and Head of Digital Enablement.  This role sits on the leadership team and plays an integral role in ensuring the leadership needs are met and key meetings are delivered effectively. This role will interface with the Guest Experience leadership team, Digital and Engagement teams, the VP US Convenience & Mobility, US Mobility & Convenience America’s leadership team, US Convenience & Mobility Leadership Team, Variety of team members, and leadership colleagues.  Travel RequirementNegligible travel should be expected with this roleRelocation Assistance:This role is eligible for relocation within countryRemote Type:This position is a hybrid of office/remote workingSkills:Adaptability, Authenticity, Collaboration, Communication, Continuous Learning, Courage, Creativity and Innovation, Curiosity, Decision Making, Digital Fluency, Ethical judgement, Excellence, Influencing, Knowledge Sharing, Listening, Managing volatility, Problem Solving, Resilience, Self-Awareness, Stakeholder Engagement, Stakeholder Management, Understanding Emotions, Writing skillsLegal Disclaimer:We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, socioeconomic status, neurodiversity/neurocognitive functioning, veteran status or disability status. Individuals with an accessibility need may request an adjustment/accommodation related to bp’s recruiting process (e.g., accessing the job application, completing required assessments, participating in telephone screenings or interviews, etc.). If you would like to request an adjustment/accommodation related to the recruitment process, please contact us.If you are selected for a position and depending upon your role, your employment may be contingent upon adherence to local policy. This may include pre-placement drug screening, medical review of physical fitness for the role, and background checks.