Job Title

Entity: Production & OperationsJob Family Group: IT&S GroupJob Description: The Document Control Team Lead is responsible for the oversight of third-party refinery Information Management Document Control support, TSI FBT resources, and the BP Technical Drawing SpecialistsThis role ensures adherence to BP Best Practices and Standards in managing established document control processes. These processes include the approval, publication, transmission, storage, change management, retention and disposition of identified controlled information and drawings for the Refinery, in both hard copy and electronic formats.The Documents Control Team is part of the Information Management (IM) Team and reports functionally to the Information Management SuperintendentKey Accountabilities:Provide oversight and establish priorities for the IM Document Control Team (IMDCT); prioritizing responsibilities to meet business strategy and goals.Work directly with the Refinery Information Management Superintendent, offering solutions to implement IM Practices to ensure alignment with OMS 4.3 in the approval, publication, transmission, storage, change, retention and disposal of site-controlled documentsManagement of Refinery File Plans, Document Control Registers, and changes in BP Records Retention Schedule as applied to site retention methodology.Performs the OMS Self Verification audit process for Refinery Practices and Procedures, collaborating with the site OMS AdministratorDrive the control of site critical information by ensuring compliance and quality control with operational standards and implementing the strategic evolution of the Document Control program.Assist the Refinery IM Superintendent with closure of S&OR audit action itemsManage the handling of information, including but not limited to, the auditing of documents and drawings, preparation of internal and/or external distributions, imports of information into site repository, on/off site archiving, indexing, cross referencing and destruction processes.Provide internal and external customer service while working with groups/ departments in the final handover of electronic documents and data into the Bentley-ALIM system, ensuring the improvement of information accuracy and efficiency regarding attributes, numbering, retention code, and naming conventions.Responsible for training the Refinery in the filing of electronic documents, applied retention, and revisioning protocol in coordination with the Bentley-ALIM system as well as the management of paper documents including retention, offsite storage, and dispositionFacilitate onboarding and refresher training for all site employees and contractors on established IMDCT practices, procedures, and standards.Collaborate and assist with cross-functional IM teams to ensure document compliance.Responsible for the creation and development of both internal and external IM procedures, guides, and comprehensive training materials as needed.Analysis of IM related business processes, identifying gaps and implementing solutions.Requirements:Associates degree required in IT, Engineering, Management, or Business-related fieldBachelor’s degree preferred or equivalent experience in IT, Engineering, Management, or Business-related field preferred3 Years Experience in Information Management, Information Technology or Engineering required in a Refining or Manufacturing Plant atmosphere required3 Years Experience in using an Electronic Document Management System required3 Years Experience in managing engineering documents or drawings requiredSupervisory experience requiredRecords Management experience preferredTechnical writing experience helpfulStrong organizational, multi-tasking, interrelationship and communication skillsAbility to set clear direction, priorities, and boundariesExhibit Leadership and ProfessionalismExperience with Bentley-ALIM and SharePoint onlineProficient in the English language in both writing and speechClear ability to supervise and train othersAbility to continuously improve by defining and implementing ways to perform tasks better, faster, and more efficientlyFlexible in handling project assignments and schedulesDemonstrates drive and determination to achieve milestones/goalsExperience in writing practices, procedures, guides.Innovative and creative thinker, striving for breakthroughs as well as incremental solutionsFoster effective teamwork and collaboration motivating/inspiring others to succeedAdept in Microsoft Office Applications (word, excel, power point, etc.)Experience producing and handling electronic file formats including DOC, XLS, DWG, DGN, PDF, JPG and TIF. The viewing, creation, editing, plotting and printing as required of these filesAbility to distinguish between the various types of documents created during the lifecycle of an engineering project.Ability to understand requirements and communicate openly and clearly with all members of the teamAdherence to the BP Code of ConductWhy Join Our Team? At bp, we provide an excellent working environment and employee benefits such as a great work-life balance, tremendous learning and development opportunities to craft your career path, life and health insurance, medical care package and many others! We support our people to learn and grow in a diverse and exciting environment! We believe that our team is strengthened by diversity. We are committed to crafting an inclusive environment in which everyone is respected and treated fairly. We are an equal opportunity employer and value diversity at our company. We do not discriminate based on race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, perform crucial job functions, and receive other benefits and privileges of employment. Don’t hesitate to get in touch with us to request any accommodations. Travel RequirementNo travel is expected with this roleRelocation Assistance:This role is not eligible for relocationRemote Type:This position is a hybrid of office/remote workingSkills:Commercial Acumen, Communication, Data Analysis, Data cleansing and transformation, Data domain knowledge, Data Integration, Data Management, Data Manipulation, Data Sourcing, Data strategy and governance, Data Structures and Algorithms (Inactive), Data visualization and interpretation, Digital Security, Extract, transform and load, Group Problem SolvingLegal Disclaimer:We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, socioeconomic status, neurodiversity/neurocognitive functioning, veteran status or disability status. Individuals with an accessibility need may request an adjustment/accommodation related to bp’s recruiting process (e.g., accessing the job application, completing required assessments, participating in telephone screenings or interviews, etc.). If you would like to request an adjustment/accommodation related to the recruitment process, please contact us.If you are selected for a position and depending upon your role, your employment may be contingent upon adherence to local policy. This may include pre-placement drug screening, medical review of physical fitness for the role, and background checks.