Job Title

Company Description : Job Summary : The First Impressions Coordinator is the welcoming face of the organization, responsible for creating warm, professional, and efficient experience for visitors, employees, and partners. In addition to managing front desk operations, this role provides high-level administrative support through coordinating travel arrangements, conference coordination and ensuring seamless logistics across the organization. #osmcareers Responsibilities : Guest Experience & Front DeskGreet visitors and employees with professionalism and a positive, customer‑focused attitudeAnswer incoming calls and manage front desk email communicationsMaintain visitor logs, prepare guest badges, and follow organizational security protocolsKeep the reception area clean, organized, and representative of the company’s brandArrange domestic and international travel for staff, including air, hotel, ground transportation, and itinerariesEnsure travel bookings comply with company policies and budget guidelinesMonitor travel schedules and adjust plans as neededSupport planning for onsite and offsite meetings, events, and conferencesCoordinate vendor services for events (catering, AV, facilities, etc.)Assist with registration, materials, travel, and logistics for conference attendeesProactively identify issues and take appropriate action to resolve them.Recognize guest or staff concerns and respond quickly with appropriate solutions.Administrative SupportSort and distribute mail, packages, and deliveriesMaintain office supply inventory and place orders as neededAssist with document preparation, data entry, and special projectsCollaborate with HR, Facilities, and other departments on onboarding and internal initiatives Requirements : 2+ years of experience in reception, administrative support, and/or hospitality.1+ years of experience scheduling business travel.Excellent communication and customer service skillsStrong organizational abilities with attention to detailProficiency with Microsoft Office (Outlook, Word, Excel, Teams)Ability to multitask and manage competing priorities in a fast-paced environmentProfessional appearance and demeanorProblem-solving mindset and strong follow-throughHighly reliable Education : High School Diploma Benefits : While working with OneStaff Medical you will enjoy top-tier benefits such as: 401K Car Allowance Concierge Eat Well Employee Assistance Program Flex Hours Free Direct Deposit / Weekly Pay Game Rooms Gym Privileges HealthJoy In-House Chiropractor In-House Massage Therapist Life Insurance Long/Short Term Disability Pet Insurance **Equal Opportunity Employer**