Description Job Title: Office AssistantLocation: Garden Grove, CaliforniaEmployment Type: Full-timeSalary: $21.00/hourDate Posted: 04-24-2026Spanish Bilingual RequiredSummary:Under immediate supervision of the Office Manager, Executive Assistant and/or Program Director provides a broad range of office support to program staff and management ranging from answering and directing phone calls, greeting clients, vendors and other visitors, handling faxes and mail, photocopying, maintaining and ordering office supplies, scheduling meetings and appointments, preparing correspondence and spreadsheets, preparing invoices for payment, preparing and maintaining tracking reports and files, Other areas of responsibility are shipping and receiving of mail and packages, Interoffice/Program distributions and communications, maintenance of copy and fax machines, as well facility/office work requests (e.g. building management, vendors, handyman - simple repairs, etc.) and special projects as needed.ESSENTIAL FUNCTIONS AND REQUIREMENTS:Answers and directs phone calls and takes messages as appropriateGreets visitors and directs to appropriate personPrepares outgoing faxes and distributes incoming faxesPhotocopies a broad range of materialsSchedules meetings and appointmentsTypes routine correspondence and prepares files as assignedMaintain and order inventory of order suppliesMay pick-up meals for in-house meetingsAssists in new hire set-up process for office or programMaintain and ensures HIPAA, ethical standards and professional boundaries with all staff and clientsOther duties as assigned or necessary to support the program, office and/or the companyAny or all of above duties and responsibilitiesDevelops and maintains varied tracking reports, contracts and/or agreementsMay write own correspondence and prepares correspondence for managementInterfaces with clients, vendors, visitors to schedule appointments and resolve office administration issuesOccasionally assist or handles small office moves (office furniture)May handle or assist with billing to clients or MediCal and MediCare.Researches and prepares special projects as assignedMaintain and ensures HIPAA, ethical standards and professional boundaries with all staff and clientsOther duties as assigned or necessary to support the program, office and/or the companyAny or all of the above duties and responsibilitiesMay assist supervisor or management in the development of the work unit’s annual budget, contracts and monitoring adherence to such on a monthly basis; attend meetings and/or trainings to take notes or minutesRecommends changes to internal office procedures and workflowOther duties as assigned or necessary to support the program, office and/or the company Knowledge, Skills and Experience:One year work experience preferably in an office answering phones and providing general clerical support. Must have excellent phone manner, good arithmetic skills and good spelling, grammar and punctuation skillsIntermediate level PC skills required, specifically excel. Excellent organizational skills, interpersonal skills, computer skills and communication skills are a mustAbility to effectively prioritize and manage timeQUALIFICATIONS:Education or Equivalent ExperienceHigh School Diploma or GED with computer or business courses *NOW OFFERING DAILY PAY TO OUR EMPLOYEES* Competitive salaries & benefits• Paid Vacation Days (1st year 12 days; increases with tenure)• Paid Sick Days (Accrual per pay period)• 9 Paid Holidays (including Day after Thanksgiving)• Medical, Dental, Vision including a Health Savings Account or FSA• Health, Dependent and Transportation Flexible Spending Accounts• Basic and Optional Life Insurance for Employee, Spouse and/or Dependents• 401K , DailyPay- Access to your daily earnings without waiting for payday**benefits may vary based on Position/State/County Application Deadline: Applications will be reviewed on a rolling basis until the position is filled. If you're #readytowork we are #readytohire! Now hiring! Not the job you’re looking for? Clarvida has a variety of positions in various locations; please go toLearn More About Us:Clarvida @ is an equal opportunity employer with a commitment to diversity. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, age, sexual orientation, gender identity, disability, veteran status or any other protected characteristic. "We encourage job seekers to be vigilant against fraudulent recruitment activities that are on the rise across the healthcare industry. Communication about legitimate Clarvida job opportunities will only come from an authorized email address, from a notifications@ email, or a personal LinkedIn account that is associated with a email address."
Job Title
Office Assistant