Job Title

All the relevant skills, qualifications and experience that a successful applicant will need are listed in the following description.Location: Latham, NY, US 12110Job Type: Full TimeJob Classification: HourlyExemption Type: Non-ExemptEducation: Associate DegreeTravel: NoneDescriptionC.T. Male Associates, a multi-discipline engineering, environmental, surveying, and architectural firm in the Northeast is seeking an Administrative Assistant to join the Architectural and Mechanical-Electrical-Plumbing Engineering divisions in our Latham, NY office. Join our team and play an integral role in supporting our operations. What You'll Do:Coordinate with project managers to establish and monitor project budgets, expenses, and contracts, ensuring compliance with financial objectives and standard terms.Prepare accurate and timely financial reports for project managers and assist with audits and financial reviews as needed.Collaborate with project and division managers to prepare invoices, resolve billing discrepancies, and manage accounts receivable follow-up.Support proposal development, cost estimating, and agreement preparation. Assist in organizing and editing project manuals and specifications.Develop and maintain project schedules, budgets, and resource allocation plans.Maintain project documentation, financial records, and status reports, ensuring adherence to company policies and procedures.Perform general office duties, including scheduling, processing, registrations, and authorizations.Pay Range: $22.00 - $26.00 per hour, commensurate with experience and qualifications. RequirementsWhat We're Looking For:Associate's degree or equivalent in Business, Finance, Marketing, Architecture, Engineering, or related field.Two plus (2+) years of experience in project management, administration, finance, or related role. Proficiency with Microsoft Office applications, particularly Excel and Outlook.Ability to learn and become proficient with Deltek Vantagepoint and other business management software platforms.Strong communication, analytical and problem-solving skills.Knowledge of project management principles is a plus.Interest in developing new skills.Benefits & Perks:Competitive salary & performance-based bonuses.Comprehensive benefits package (health, dental, vision, retirement, etc.).Professional development support (training, conferences, certifications).Come join a company where your talents and motivations are rewarded.EOE, including disability/vets. Compensation details: 22-26 Hourly WagePI14b4c1ac0e28-30134-38786162