Job Title

Administrative Assistant - Description and Duties:Learn more about the general tasks related to this opportunity below, as well as required skills.Receives calls, determines nature of business, and directs callers to appropriate destination; Takes and delivers messages or transfers calls to voicemail when appropriate personnel are unavailableGreets guests and visitors to the office and effectively deals with their concerns by exhibiting a professional, mature, courteous, gracious, and efficient mannerPerforms other clerical duties such as filing, photocopying, collating, and updating marketing materials·         Oversee and manage IT via third party provider.Order office suppliesMaintaining all aspects of the officeMaintains and update appointment and calendarsAssist in entering invoices and other duties as neededCollateral - develop and manage printed/pdf marketing collateral including:Project SheetsFor Lease/For Sale collateral OO BrochuresBusiness CardsStationaryWebsite maintenance. Updating and adding new contentEmail MarketingSocial MediaThe skills shall consist of, but are not limited to, the following:Must be able to work with minimum supervision and be proactive in completing daily tasks within stated deadlinesMaintain open communications and foster harmonious working relationships among all personnelPossess excellent verbal, written, interpersonal, communication and organizational skillsPossess computer fluency in Microsoft Office (Word, Excel, Publisher, Power Point, etc.), as well as reasonable proficiency in other software programs (QuickBooks, Pitch, Hubspot, etc.)Possess attention to detail, quality and accuracy in all work xijylhu Ability to think, assess and act decisively in handling multiple tasks concurrentlyUse good judgment to ask appropriate questions and request assistance when neededSelf-motivated and highly skilled problem solverAccept additional duties as necessary or requiredAttendance/Punctuality - Is consistently at work and on time; Ensures work responsibilities are covered when absentPlanning/Organizing - Prioritizes and plans work activities; Uses time efficiently; Sets goals and objectives; Organizes or schedules other people and their tasks