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Location: Atherton, CA, 94027 (On-site) Job Type: Full-Time (40 hours/week), Hourly, Non-Exempt Availability: Typically 9 amRead on to find out what you will need to succeed in this position, including skills, qualifications, and experience.- 5:30 pm M-F, with availability for on-call support as needed COMPENSATION: $130,000- up to $400,000/year (DOE) Discretionary year-end bonus (up to 20%) Health insurance Paid vacation, holidays, sick days Paid meal breaks Regular reviews & significant opportunities for career advancement INTRODUCTION: Join an exclusive, high-end private household as a Personal Assistant Manager, where your leadership will drive the success of household operations.This position offers more than just operational oversight - it provides the unique opportunity to directly influence the daily life and experiences of a prestigious household.As a pivotal figure in a dynamic team, you will play a key role in shaping a culture of excellence, setting the bar for service, and delivering tangible impact to an elite clientele.This is the ideal role for a seasoned professional eager to make meaningful contributions while advancing their career in an inspiring environment.DUTIES: Team / Personnel Management: Recruit, train, and lead a team of Personal Assistants, setting measurable performance goals to ensure exceptional service.Conduct regular reviews to enhance team efficiency and foster a culture of collaboration and excellence.Vendor & Supplier Management: Negotiate and manage vendor contracts, establishing long-term partnerships to ensure high-quality service.Monitor performance against clear targets, optimizing costs and refining processes to meet the household's standards.Property Management: Oversee estate maintenance through scheduled inspections and predictive maintenance plans to prevent issues and preserve property value.Track upkeep milestones and implement improvements for operational efficiency.Administration and Communication Coordination: Streamline communication with Principals, ensuring timely, accurate exchanges using tools like G-suite.Manage documentation, maintaining organized, secure records with regular process evaluations.Personal Matters and Errands: Coordinate errands and transportation, automating routine tasks (e.g., scheduling deliveries) to prioritize high-value needs.Set measurable goals for efficient, reliable service delivery.Emergency and Flexible Support: Develop contingency plans for urgent requests, such as last-minute travel or event changes, establishing response benchmarks to ensure swift, systematic handling.Confidentiality and Professional Ethics: Enforce rigorous confidentiality protocols, conducting regular audits to protect sensitive information.Train staff on ethical standards to uphold the household's trust.Document and Data Management: Optimize document and data systems, automating tasks like filing and retrieval for secure, accessible records.Implement process improvements to ensure accuracy and efficiency.REQUIREMENTS: Education & Experience: Bachelor's degree or higher in Hospitality Management, Property Management, Business Administration, or related field preferred.5+ years in management roles within luxury hotels, family offices, or private estates.Core Competencies: Leadership & Impact: Proven ability to lead teams, optimize performance, and inspire service excellence while driving meaningful contributions to household operations.Vendor Management: Expertise in managing complex vendor relationships with a focus on delivering value and quality.Organizational Mastery: Superior organizational skills, able to handle multiple priorities with precision and foresight.Communication: Strong written and verbal communication skills in English; additional languages a plus.Technological Proficiency: Skilled with G-suite, iPhone, MacBook, and property management tools.Problem-Solving: Demonstrated ability to think strategically and implement solutions to complex challenges.Confidentiality: Strong commitment to privacy and ethical handling of sensitive matters.Preferred Qualifications: Experience in high-end service environments or event management.Familiarity with global operations or cross-cultural teams.CORE VALUES: Principals' First: Unwavering commitment to meeting the needs of our principals.Learn from Mistakes: Ability to learn from challenges, take accountability, and grow.Conscientiousness: Diligence in performing tasks with precision and care.Dedication: Deep commitment to role, team, and organization.Accountability: Ownership of responsibilities with thorough attention to detail.Independence: Proactive problem-solver with a drive for continuous improvement.Resilience: Ability to thrive under pressure, welcome constructive feedback, and maintain a positive attitude.WHY JOIN US? Elite Environment: Lead operations in a luxurious estate, serving a distinguished clientele.Strategic Impact: Shape the success of a prestigious household through innovative leadership.Career Growth: Access tailored training and advancement opportunities to elevate your career.Innovative Tools: Leverage cutting-edge systems for seamless operations.Competitive Rewards: Enjoy a top-tier salary, performance bonuses, and comprehensive benefits. xijylhu Collaborative Culture: Thrive in a supportive team that values your contributions.